Bid Coordinator

A new name, a bright pathway ahead

Part of Downer Group, our newly formed Social Infrastructure and Citizen Services (SI&CS) business unit brings amazing capability to the people of Australia and New Zealand and what matters most to them. We run hospitals, manage client data centres, maintain a range of social infrastructure, and we are a trusted advisor and partner to our New Zealand and Australian Defence Forces. Arguably, no other business better embodies our purpose; enabling communities to thrive.

Join us on the journey

An exciting opportunity is now available for a Bid Coordinator, based in either our Adelaide or Melbourne office. This rewarding role will see you creating bid document templates and coordinating document contents, graphics and other design elements to ensure they meet client requirements. The Bid Coordinator is also responsible for the administration requirements of each bid, including content collation and final submission.

What you’ll do

• Review of customer documentation, taking particular note of submission requirements including dates, formatting, specific criteria, size limits and any other nuances within the response schedules.
• Creation of bid submission document templates and bid presentation materials, including response schedules, covers, dividers, CVs.
• Coordinate and distribute, where appropriate, addenda and any customer Q&A documents
• Creating and maintaining clarification register.
• Creating and maintaining attachments register.
• General and basic content creation, including general information, CVs, Project Sheets/Case Studies – as appropriate and as directed by the Bid Lead or Bid Submissions Manager.
• Creation of basic bid supporting diagrams and images, and working closely with the graphic designer on more details image requirements.
• Document formatting in line with bid submission requirements.
• Final PDF production and collation of documents in line with bid submission requirements.
• Upload and submission of bid response documents.
• Post-submission administration as required.

The role has a broad remit, with key responsibilities outlined below:

What you’ll bring

• Proven work experience as a Bid Coordinator or Bid Administrator. High level of experience with MS Work and ability to use InDesign to a moderate standard.
• In-depth knowledge and experience of the bid process, skills in MS Word, PPT and Excel, and moderate skills in Adobe Suite including Acrobat and InDesign.
• Excellent attention to detail, and the ability to prioritise and juggle multiple projects.

More than anything, you’ll have a strong work ethic, a positive attitude, and a drive to provide high-quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients.

Why work for us?

Working for the Social Infrastructure and Citizen Services business unit, means being part of something new and exciting. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future. You’ll also find a range of benefits available such as:

• Training and development to support your career.
• Internal career opportunities across the Downer Group business
• Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.
• An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

This exciting role offers you the opportunity to work in a dynamic environment with a highly successful organisation. If you are passionate about what you do and motivated to succeed, then apply now.

Downer Group is an equal opportunity employer committed to fostering a diverse and inclusive culture. We do not discriminate on the basis of gender, race, religion, colour, national origin, sexual orientation, age, marital status, veteran status, or disability. Accordingly, we encourage applications from people of diverse backgrounds, including First Nations People and those from culturally and linguistically diverse backgrounds.