Bid & Proposals Coordinator

About the client:

Recognised as one of the most client-focused Australian owned construction companies for challenging infrastructure, our client offers solutions based on collaboration and a commitment to excellence.

The success of our projects are the results of the collaborative efforts of our people, and our clients to build infrastructure for communities now and future generations.

The primary purpose of this position is to support the project delivery teams and the Pre-Contracts team in coordinating and preparing bid and tender responses to client specifications. 

Qualifications and Experience

• Minimum 5 years’ experience in Bid & proposal coordination within infrastructure industry
• Degree or Diploma in business, marketing, communications or similar
• Demonstrated proficiency in the broad range of Microsoft Office products, particularly word and excel
• Brand awareness / corporate identity
• Ability to produce high quality work which meets client and business requirements

• Excellent interpersonal skills, with the ability to communicate effectively with all levels in the organisation.
• Ability to effectively prioritise a busy workload and meet project deadlines.
• Ability to clearly communicate deadlines to others, and provide assistance where required.
• Strong team player within a diverse environment
• Sound analytical skills and an ability to work with discretion

• Effectively coordinating bid and proposals submissions within guidelines and timeframes.
• Preparing and monitoring EOIs, RFIs and tender submissions, meticulously tracking tender documents through various tender portals.
• Critically examines tender and presentation requests, clarifying goals with all parties, coordinating all aspects of the pre-contract phase.
• Consulting with Bid Lead on the stakeholders required to provide input to submissions.
• Reviews tender documents for consistency of language, grammar, and format.
• Reviews general conditions, RFT, brief, schedule, scopes of work, contracts, hoisting plans, site logistics and other exhibits for tender submissions.
• Ensures the flow of tender information is maintained and documented.
• Assist in the preparation and review of work plans as requested
• Participate in start tender review meetings
• Assist in selecting subcontractors from lists based on their performances, ability and capability
• Solicit subcontractor and implement and manage subcontractor’s data base
• Handover successful tenders to PD/PM with full details and explanations
• Ensure tenders are submitted on time in the required format
• Arrange tender site inspections, site measures and taking and collating of site photos
• Maintain tender computer files and folders in format required and populate tender files accordingly for external/internal distribution and use.
• Maintain tendering outcomes including debriefings records for quarterly review
• Advise others within the company of contractors/suppliers not performing during the estimating and delivery phase to create a blacklist after repetitive failures in providing competitive tenders
• Maintain CVs, Capability Statements, Project Data Sheets, Organisational Charts, Presentations, Photographs, Brochures and Company Profiles in collaboration with Marketing for submissions.
• Ensure that required bid material is consistently seen as creative, progressive, innovative and appropriately reflecting the bid briefing requirements.
• Format proposal documents and associated documentation ensuring strong brand compliance
• Interaction with the Projects delivery teams to ensure continuous improvement in bid information and development.
• Escalate any issues to the Bid Lead and Head of New Business & Partnerships.

Please click 'Apply now' or contact Stuart on - ******@infrastructurepeople.net.au