Board Secretary

The Australian Psychological Society (APS) is the foremost professional body and voice for psychological science and practice in Australia. From professional development and support services to advocating in government, we cater to the needs of members and help grow the capacity of the psychology workforce. While in the general public we provide the psychology information and tools people need, ultimately we serve our purpose of improving the mental health and wellbeing of the Australian population. 

Stronger Together, Respect in every action, Forward Thinking, Professional Integrity

We are passionate about people and it is with pleasure that we announce an exciting opportunity.  The Board Secretary sits within the Corporate Service team, reporting to the Chief Operating Officer.

Primary responsibilities include:

Secretariat function 

• Assist with the management of all board and committee communications to internal and external stakeholders. 
• Contribute to the development, review and continuous improvement of secretariat procedures and the broader function. 
• Record and manage decisions and actions from board and committee meetings. This includes attending meetings and taking accurate minutes, distributing outcomes to relevant parties in a timely manner and in the correct format in accordance with the APS standards. 
• Manage board and committee documentation. This includes preparing agendas, ensuring documentation adheres to APS standards, and that the content is relevant and complete. 

Stakeholder management 

• Establish and maintain effective relationships with key stakeholders internally and externally 
• Respond promptly and courteously to stakeholder requests, collate and disseminate relevant information, resolve standard problems, escalate issues when required. 
• Foster collaborative working relationships with board/committee chairs as appropriate. 

Governance support 

• Contribute to annual audit and company reporting activities. 
• Manage and deliver general meetings of members, including annual general meetings and manage and deliver annual Board elections and appointments, including Board committee appointments  in accordance with the APS constitution and applicable legislation. 
• Prepare statutory filings for review and submission to applicable state and federal regulatory agencies. 
• Provide advice and support across all areas of governance. 
• Provide high-level administrative leadership, including review and evaluation of Committee operations, Board meetings and annual appraisals of Board skills.  

We work in a hybrid model. Most team members currently work from home, with the option to work in our Melbourne CBD office when it suits them, or as the business requires (ie for large planning meetings). 

We are looking for a motivated and detail orientated professional, ideally experienced in governance structures for member based/not for profit operating context.

Key Selection criteria includes:

• Demonstrated high level experience supporting a Board 
• Highly developed communication and interpersonal skills, ability to liaise and consult at all levels of the organisation, key stakeholders and external advisors 
• Highly developed writing skills, including the ability to prepare concise summary documentation and advise management on best practice Board paper writing 
• Proven ability to coordinate activities, prioritise issues and meet deadlines 
• Demonstrated experience in managing key stakeholder relationships 
• Experience in the Diligent Board paper electronic platforms preferred
• Post-secondary and/or tertiary qualifications combined with relevant work experience advantageous 

• Access to salary packaging benefits including Salary packaging Living allowance $15,900 (net) & Meal Entertainment Benefit $2,650 (net) putting more money in your pocket.
• Flexible approach to work with no mandated days in the office to provide better work/life balance
• Great social environment to keep us connected
• 12 weeks paid parental leave 
• 3 paid volunteer days each year
• Employee Assistance Program & Mental Health First Aiders
• Staff access to Member Benefits Program
• Paid Employee Referral Program, where you are rewarded for referring successful talent

Apply today

If this role sounds like your next career step then please forward your application addressing the key selection criteria in a cover letter, along with your current CV to **********@psychology.org.au.