Business Administrator

Gondwana Rainforest Trust is protecting and restoring rainforests for wildlife, climate, people, and the planet. Since 2018 we have successfully purchased and protected vulnerable rainforest areas and restored degraded habitat. Gondwana Rainforest Trust has ambitious and significant growth plans to ensure even more precious rainforest is protected and rehabilitated. 

We are looking forward to hiring a new Business Administrator to join our growing team. 

The Business Administrator will provide support across a range of office, HR and administrative functions to ensure the smooth running and efficient operations of the organisation. You will hold Certification in Business administration, HR or finance and have a strong understanding of the financial and administrative needs of an SME, excelling at effective, accurate and timely administrative, HR and financial support.

Working closely with the management team, you will be responsible for the prompt and precise management of the administrative, HR and some financial functions of the organisation, liaising with the external Accountant and Auditor when required. The role involves bookkeeping and general accounting tasks including managing accounts payable and receivable, bank reconciliations and payroll.

Experience using cloud based software including Xero, Employment Hero(or similar) and Google Workspace. The ability to provide data and financial analysis to help inform decision making and strategy is an essential requirement of this role. TAFE or tertiary qualifications in business administration, HR or bookkeeping with a proven track record of managing accounts and exceptional organisational and office administration skills is highly desirable.

We are a small team, going through a growth phase. This is a key role in the next phase of our journey. We are looking for someone who is enthusiastic, confident, willing to get stuck in and offer opinions, based on previous experience. You are self directed and a team player. This is a long term role, initially it will be for 3-4 days a week but there is likely room to extend that to a full week based on abilities and capacity. 

Duties of the role: 

• Provide general administrative assistance to the management team 
• Provide data driven analysis to support decision making
• Ordering office supplies and managing stock control
• Managing diaries, booking rooms for conferences and meetings, client workshops, networking events, travel and training
• Organise, participate in and take minutes for meetings
• Ensure staff compliance with HR, accounting and administrative policies and procedures
• Perform routine office administration tasks including cloud file management and record keeping
• Ensure a safe and healthy work environment by establishing, following, and enforcing standards and procedures that comply with all HR and legal regulations
• Observing labour laws and employment legislation across the entire company
• Assisting/Managing recruitment, selection and promotion processes
• Preparing job descriptions, contractual terms and conditions of employment
• Analysing staffing needs to determine training and development requirements
• Tracking and managing employee absence records
• Contribute to the development of employee motivation and reward systems
• Process payments and record income accurately and in a timely manner
• Ensure reconciliation of all accounts and management of purchase orders
• Reconcile funding and project tracking accounts
• Processing expense claims and tracking receipts
• Provide financial management support for grants, including acquittals            
• Maintain accurate records that comply with legal and policy requirements
• Assist with payroll, adjustments and associated payroll administration
• Issue receipts for donations and other transactions

This is an office based role only. There is scope, in the medium term, to work from home but it is not an expectation we are willing to consider on a regular basis.