AddressAbout the role
We are currently seeking an energetic Business Administrator to join our Stantec office in Wollongong. This opportunity will see you supporting our Community Development business unit, with the focus on office administration.
The Business Administrator (BA) is responsible for assisting the Business Leader and staff within the group to ensure the operations of the BC runs efficiently. The role will also have the opportunity assist staff and project managers in the delivery of fee proposal, submissions, projects and the administrative functions associated with those roles.
The position will report to the Business Leader and be based in our modern Wollongong office, which has over 80 staff and is located 2 minutes walk from the beach, cafes and restaurants.
Day to day tasks may involve:
- Provide administrative support to the Business unit (BC) including printing, filing, archiving, formatting, proof reading and binding documents, ensuring these works are consistent with Stantec’s brand.
- Maintaining BC registers and logs where applicable.
- Entering timesheets for absent team members, as requested.
- Facilitate fieldtrip bookings including, flights (national and international), accommodation, hire vehicles and safety equipment as required, and assistance with expense reconciliations
- In conjunction with the Shared Services Team (where applicable) and or BCOL, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with audits, assisting with injury prevention, return to work and reporting where required.
- Assisting staff with managing their conformance to the QA requirements
- Coordinate conferences, meetings and luncheons as required.
- Assist with coordination of building maintenance when required, office equipment requirements in conjunction with the Shared Services Team and or BCOL, Finance and Procurement (where applicable)
- In conjunction with Shared Services Lead and or BCOL help coordinate office communications, team briefings and staff events, including preparation of Client mailouts e.g. Newsletters, Christmas Cards
- Assist with the coordination of exit checklists to ensure company property is returned and all sections are completed.
- Reception support and back up where and when required
To be successful for this role you'll need to:
- Qualification in relevant discipline such as Business Administration e.g. Certificate II, III in Business Administration or Tertiary studies and/or demonstrated work experience.
- Demonstrated experience delivering excellent administration and office management services.
- Minimum 3 years’ experience in an administration role
- Strong administration and organisation skills with the ability to multi-task
- A team player attitude with a pro-active and professional approach to work
- Ensure the quality of documentation adheres to company design guidelines and is to a high standard.
- High level interpersonal skills with the ability to positively liaise with key stakeholders.
- Ability to work under pressure and to tight deadlines.
- Ability to work independently and in a team to supporting multiple projects and conflicting priorities.
- Excellent communication and interpersonal skills.
What we offer
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Flexible Working Arrangements.
- Learning and Talent Development Programs - Including Global programmes, online learning, and on-the-job learning
- Mentoring for your own development
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables.
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program
About Stantec
The Stantec community unites approximately 30,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
Culture
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI+, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.
How to apply
If this position is of interest, please apply via the link below.
Please note that no agency applications will be accepted at this time.
