Full Time Contracts Administrator

Report to the Project Manager and is responsible for consistently promoting a high level of safety awareness of all personnel who participate in the construction work at nominated sites.
- Assisting the Project Manager, Site Coordinator/Engineer in their tasks.
- Review and understanding the DA Conditions of Consent including the meeting of the site specific and condition related requirements where necessary.
- Writing and editing of subcontractor Scope of Works to be project specific.
- Contract preparation, editing and control.
- Administration of Head Contract conditions in relation to progress claims, variations, NOD's, EOT's etc. within the required time.
- Management of CC and OC process, including liaison with PCA, consultants and authorities to obtain approval.
- Liaising with project team, subcontractors, consultants, and authorities to ensure all processes are streamlined.
- Preparation of monthly PCG report to be presented in client meetings.
- Conducting cash flow analysis, budget monitoring and forecasts
- Preparation and process of tenders (research, advertise, analyse)
- Preparation and efficiently running the tendering process for sub-contractors and providing assessments and recommendations to the Project Manager
- Continuous management of subcontractor agreements in relation to variations, quality, project instructions, ensuring subcontractors are managed effectively throughout project delivery.
- Assessing variations and extension of time claims.
- Ensure that subcontractors provide all required certification and industry scheme records not just at invoicing but an ongoing basis throughout the required stages of the project.
- Controlling the payment system of invoices and administering payment schedules.
- Processing invoices and subcontractor payments in accordance with Security of Payments Act.
- Attending sub-contractor and design meetings including the writing & distributing of meeting minutes.
- Document Control in both soft & hardcopy.
- Documenting subcontractor invoicing and preparing of payments for PM.
- Preparation of Bill of Quantities for tenders and general quantity estimating.
- Manage Shop Drawings approval workflows.
- Manage RFI's and sample approval.
- Manage and close out all subcontractor deeds.
- Prepare handover documentation for Practical Completion requirements.
- Use of Microsoft Word, Excel, Project and AutoCAD program daily*.
- Printing plans*
- Assisting with social media - Facebook, website, company stationary.
- Administer office operations and requirements.
- Ordering/purchasing officer.REQUIRED SKILLS
- 2yr + contract administration experience required.
- Relevant Tertiary qualification in building and construction
- Knowledge of Cubit, Procore & Autocad
- Verbal and written communication skills
- Negotiation skills
- Administrative or secretarial skills
- Evaluation skills
- An eye for detail and the ability to spot errors and omissions briefly
- The ability to work well under pressure and meet tight deadlines
- A strong understanding and knowledge of contract law
- Knowledge of compliance laws and regulations
- Proficiency in Microsoft Suite (Office, Excel, Outlook etc.)
- The ability to learn quickly and master internal contracts management systems