Business Manager

At Heathmont College students feel safe, while at the same time challenged and supported by a positive school culture.

We believe that wellbeing provides an essential foundation for successful teaching and learning. Our common language of wellbeing, when developed and used intentionally, builds agency in staff, students and parents; creating a flourishing community.

Relationships are central to our leading wellbeing programs that feature a 4 House model. These smaller “family” communities boast vertical student mentor groups and a management structure to look after the wellbeing, engagement and academic needs of all students. We value collaboration and seek to partner with families and community as an integral part of our student’s learning journey.

We provide many opportunities for students to be the best they can be, celebrating our students’ successes with pride. Our tailored support for students is generated through using data to differentiate instruction, empowering our students to discover their passions, build resilience and explore becoming a global citizen who seeks to make a difference in the world. In addition, our strong student leadership program, sporting teams, outstanding language programs and vibrant performing arts all support the dynamic curriculum taught at every year level.

The College offers a traditional VCE course of study with students in Year 10 being able to access a range of VCE Units 1 & 2 to enhance their study. VCAL and VET courses at Intermediate and Senior levels are offered to selected students as possible pathways to successful futures.  In addition we offer an Intensive English Language Centre to support an accredited International Student Program.

Students in Year 9 follow a traditional course of study with the addition of our LiFE Program, a full day per week, designed to challenge and engage students in personal and community development.

A variety of enrichment and excellence programs are offered across the College.  Students in Years 7-10 can apply for selection in our Sports Academy and our annual musical production showcases our performing arts.

In 2020, Heathmont College launches its HOPE Centre (Home for Positive Education), a facility for delivering transformational wellbeing education within Maroondah schools and the wider community. We seek to put wellbeing at the heart of education in partnership with the Maroondah City Council, the University of Melbourne’s Centre for Positive Psychology and The Institute of Positive Education.
As a college our values are captured in the acronym RESPECT:

• Respectful Relationships
• Excellence in all we do
• Supportive Community
• Perseverance
• Enthusiasm for Learning
• Co-operation
• Trust

We invite you to join our community of learners at Heathmont College. We undertake to do our utmost to provide our students with the knowledge and skills they need to reach their goals. In return, we expect students to work hard, be kind to others, do their best and most of all - to enjoy their educational experiences as we grow, learn and flourish together.

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Attendance requirement for this position in term breaks (negotiable). 

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx