Address Job Description
Location: Geelong | Queenscliff
Job type: Full time / From 18/03/2024
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Executive Management
Reference: 1403402
Selection Criteria
SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.
SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4 High level organizational skills, including the capacity to prioritise work flows.
SC5 High level written and verbal communication skills.
Role
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
Manage the design and production of school publications and documents
Finance
Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fund raising activities.
General Administration
Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Manage the processing of student admissions, registrations, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
Research, plan and prepare development programs for support staff.
Manage recruitment procedures.
Provide authoritative advice to the leadership team on support structures and work practices.
Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
Manage procedures relating to employee relations issues.
Assist in the development of human resource planning.
Manage School Resources
Coordinate the use and maintenance of school buildings and equipment.
Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Manage the development and collection of resource material at the school.
Support School Council
Draft reports and make recommendations on operational issues.
Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
Develop techniques and procedures that will affect work practices beyond the work place.
Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Queenscliff Primary School is a small, coastal school in Queenscliff, on the Bellarine Peninsula overlooking Swan Bay. Throughout the past two years, our school has experienced considerable enrolment growth with an enrolment of approximately 165 students for the 2024 school year. Our school has 8 classes from Prep to Year 6 and our staff is comprised of a Principal, Assistant Principal, Wellbeing Specialist, classroom teachers, specialist teachers and a team of education support staff.
Queenscliff Primary School is a small, coastal school in Queenscliff located on the Bellarine Peninsula overlooking Swan Bay. Throughout the past two years, our school has experienced considerable enrolment growth with an enrolment of approximately 165 students for the 2024 school year. Our school has 8 classes from Prep to Year 6 and our staffing profile is comprised of a Principal, Assistant Principal, Wellbeing Specialist, Classroom Teachers, Specialist Teachers and a team of Education Support staff.
At Queenscliff Primary School, we provide a friendly, safe, stimulating and inclusive environment for all of our students and members of our school community. We aim to equip our students with the necessary skills, knowledge and character traits to be critical and creative thinkers, resilient and empathetic individuals and globally-minded citizens who want to make a positive difference to others, the environment and the world around them. We aim to inspire curiosity, encourage independent thinking and instill a lifelong love of learning.
We live and breathe our School¿s values of Optimism, Integrity, Gratitude and Empathy in our curriculum, wellbeing programs and daily interactions with our students and wider community. Our school deeply values and respects our First Nations people, the Wadawurrung People, and their history and culture at our school.
Preparing students for a changing world is essential to a successful education in the 21st century. We offer a guaranteed, viable and rigorous curriculum using the Victorian Curriculum, that is differentiated by our educators to cater to individual student needs and abilities. Our staff plan, teach and assess students¿ learning using an agreed Instructional Model to ensure consistency in approach throughout the school and use evidence-based pedagogies and practices to plan, teach and assess student learning. Our school prioritises the explicit teaching and assessment of Reading, Writing and Mathematics. Our diverse range of Specialist programs, including Physical Education, Science/STEM, Japanese, Performing Arts, Visual Arts and First Nations, provide all of our students the opportunity to participate in a range of learning opportunities to discover their interests, talents and passions. We value Technology and equip our students with the necessary skills and knowledge to navigate the online world safely and respectfully and to use technology confidently to support their learning so that they can thrive in a digital world. Our team of professional educators and dedicatEd Support staff take great pride in delivering excellent educational programs and extra-curricula initiatives to support the academic, social and emotional development of every child.
Queenscliff Primary School values parent and community engagement. We endeavour to provide opportunities for parents, families, and community members to be actively involved in our classrooms, educational programs and extra-curricula initiatives. We believe in having a strong, positive partnership between parents, the community and members of staff to foster a sense of team in nurturing our students' education.
Every student at Queenscliff Primary School is respected, valued, and nurtured as a learner and individual. Every student is unique and brings their own experiences and understanding of the world to our classrooms every day. We embrace and celebrate diversity at our school, so that every child can thrive and flourish.
