Business Support Officer

About Them: This fast growing Renewable Energy Co, who are breaking into the Melbourne Market are really building such a strong presence in their space. With a global backing there is now an opportunity for a strongly led Business Support Officer to take control of the admin/HR function. You will be the primary point of contact for Business Support related issues (HR, IT, Procurement, PR). You will also be be responsible for overseeing and executing all office-management related activities, including, office operations, facilities, filing and data management. Providing internal Business Support in line with organizational policies and procedures and with general direction from the CEO, in order to support / facilitate business processes, activities and colleagues in the execution of their work.
Please note, this role will be remote for the first instance and once an office is generated they will require someone in the office for atleast 3 days a week! The Role: This role is extremely diverse and your day to day would look like the following broken down...
Office Policies and Procedures:
Designs, implements, improves and overseas the adherence to general office policies and procedures in line with other business processes and with general direction of the CEO. Ensures consistency and quality within office operations. Monitors and reports staff adherence to key HR policies and procedures, e.g Time attendance/absence recording and vacation planning, communicating and coordinating with internal Management and Group HR / Function Heads. Ensures consistent standards are observed relating to all aspects of corporate branding, e.g. business cards, stationary, corporate gifts, etc. with guidance from Group Head of PR. Office Operations: Runs the day-to-day office operations, including the coordination and/or execution of scheduling, bookings, appointments and business travels. Welcomes visitors, arranges meeting venues and facilitates catering and other provisions as required. Orders office supplies, in order to facilitate and support colleagues at work. Administration: Executes a variety of administrative tasks, mainly within Business Support processes such as HR, Finance, Procurement, Public Relations and IT, to ensure information is processed, recorded and accessible for relevant stakeholders. Plays a significant role in the development and maintenance of local HR policies and procedures, with guidance from Group HR Maintains a consistent approach to procurement processes inline with Group guidance. Facilities: Handles all facility-related inquiries and activities within the office space in order to ensure a safe and secure working environment, facilitating and supporting colleagues in their work. Works with external providers and experts to ensure compliance with local legislation on health and safety matters. Filing: Designs and implements archives, filing systems and procedures, ensuring these systems are maintained. Ensures processes are followed in order to make sure documents are filed / archived according to relevant rules and regulations. Ensures colleagues have relevant access to archived documentation Education/Experience Requirements: University education in business related subject Excellent computer skills 5 years experience in similar general office management Excellent English language skills Experience in Renewables/ construction is highly desirable! Local working experience and or experience from the Middle East is also ideal Can do attitude Switched on personality and strong ability to work independently If this sounds like a role you are interested in exploring, please send your CV to Natalie Kotzias via the seek link!