AddressBusiness Support Officer
- Salary Range Band 5 $76,848 - $88,969 plus 11% Super
- Six month, full time temporary position
- Located at St Kilda Town Hall with flexible working arrangements possible.
About the Organisation
The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.
About the Role
The City Growth and Development division comprises of over 200 FTE across the departments of City Development, City Growth and Culture, City Planning and Sustainability, and Safety & Amenity.
Reporting to the Divisional Performance and Improvement Lead, this role will provide high level Business Support across the division as required including a full range of administrative support services.
We are looking for a proactive and skilled administrator to champion best practice, support divisional staff with training and continuous improvement, and contribute to a strong culture of customer service and organisational performance.
Duties:
- Monitor Customer, CEO and Councillor requests and support these being actioned in a timely manner.
- Champion Customer Service, Records Management, and OHS in the division including promotion of policies, procedures, and tools and first level support.
- Support human resource and administration activities.
- Provide communication and event support for the division including divisional workshops, service expos, and intranet content maintenance.
- Support overall good governance of the division by supporting the preparation of reports and briefings and monitor the progress and flow of documentation, calendar and inbox management as required.
Skills and Experience
- Experience in providing administration support to diverse and specialised teams is essential, including accurate and efficient processing with demonstrated attention to detail and quality.
- Knowledge and experience with the relevant technology, procedures and processes within the organisation.
- Proficient with Microsoft Office Suite and the ability to operate a variety of software systems or applications as needed.
- Ability to communicate effectively both written and verbal.
Culture
People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.
Benefits
- We offer a workplace which accommodates your working style and needs.
- Be supported and empowered by a leadership team that is community focused, with a strong desire for change and a culture that encourages teamwork and innovation.
- Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program, and a well- regarded Employee Assistance Program (EAP).
Security Requirements and Professional Obligations
Pre-employment screening will apply to all appointments.
Prior to a formal letter of offer, preferred applicants will be asked to provide:
- Evidence of mandatory qualifications/registrations/licences,
- Sufficient proof of their right to work in Australia, and
- Sufficient proof of their identity.
- Evidence of COVID-19 Vaccination or valid medical exemption in line with City of Port Phillip Vaccination Policy
- Complete a National Police Check completed via City of Port Phillip’s Provider.
How to Apply
Click APPLY
All applicants must provide a Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.
Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback
Please Note:
- All applicants must provide a cover letter (maximum two pages) in response to the key selection criteria located on the last page of the position description.
- Due to the extensive number of applications received by Council, only shortlisted candidates will be provided feedback.
- Acceptance of late applications is at the discretion of the hiring manager.
Further information can be obtained by contacting Jaime Wilson, Performance and Improvement Lead via telephone on 0474 086 *** or email ************@portphillip.vic.gov.au
Applications close 11.59pm Sunday 12 May 2024.
The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.
If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Shane Turner (Recruitment Advisor) on phone 0421 757 *** or email: ***********@portphillip.vic.gov.au
