AddressRole Description
Clean Vibes provides Cleaning, Waste Coordination and Event Support Services to events and venues across Australia. Reporting to the NSW Operations Manager this full-time role is responsible for assisting in planning, scheduling, and managing all aspects of the various events as required by the company. It involves the operational supervision of Clean Vibes contracts - maintaining an excellent relationship with clients throughout the bump-in, during & post-event alongside the management of Clean Vibes staff and labour force. This role is based in Silverwater and will require frequent periods of travel to support the business operations.
Key Responsibilities
- Assist in developing detailed operational plans, site job folders and rosters that will provide the most cost-effective and efficient solution for the event.
- Ensure all administrative paperwork and reporting are completed. This includes but is not limited to timesheets, incident reports, progress reports, waste reports and management reporting - basic data entry when required.
- Event day tasks including bump-in & bump-out such as the deployment of bins, management of staff across the site to collection/washing of bins.
Event Management
- Ensuring correct bump-in procedures are adhered to, including correct equipment, staffing numbers and plans are in place.
- Ensuring the event is clean, waste is correctly disposed of and support services are effective in accordance with corporate quality standards.
- Support the operations of all events and take responsibility and accountability to ensure all are delivered as per the expectations of our clients.
- Become a key support person for the operations manager at all major events throughout the season.
Logistics Management
- Ensuring the adequate provision of the required event supplies and consumables and ensuring that these supplies and consumables are properly and safely organised, stored and requisitioned.
- Ensuring that all the event equipment and vehicles are properly maintained and kept in good working order, including ensuring an accurate register is maintained.
Risk Management & Compliance
- Undertaking risk and safety audits and ensuring that Clean Vibes safety and accident reporting requirements are adhered to.
- Establishing and implementing safe work practices that minimise accidents in the workplace.
- Ensuring that the event operations meet safety and all other statutory requirements.
- Timely input and completion of all incidents and incident investigations.
Staff Coordination
- Directing, motivating and managing casual staff in line with Clean Vibes Code of Conduct.
- Ensuring all staff are suitably attired at all times whilst working at the Events, in line with the Clean Vibes uniform guidelines (or as agreed with Clients).
- Assist with rostering and scheduling of staff in line with clients' requests and agreed staffing plans.
Administrative Reporting
- Communicating with the Operations Manager on a regular basis to ensure they remain fully informed of all significant operating issues.
- Communicating regularly with clients to ensure that they remain fully informed of all significant operating issues and that the activities between Clean Vibes and all other groups at the events are well coordinated.
- Ensuring timesheet records are prepared and recorded to enable Clean Vibes to pay its employees correctly.
- Ensuring all other reporting requirements are met in a timely manner.
