Address- Based at Ballarat Clinical School, (Grampians Health, Ballarat)
- Full-time and continuing
- HEW 5 $80,199 - $89,950 + 17% Superannuation
Why work with us?
At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.
The position is responsible for the provision of a broad range of administrative support for the academic staff and clinical tutors at the Ballarat Clinical School to ensure the delivery of the Year 3 and 4 curriculums at teaching sites affiliated with the Clinical School.
The Administrative Officer will be responsible for the coordination of clinical placements, timetables, evaluations and clinical examinations. They will provide administrative support for medical students and other learners, academics and clinical tutors teaching or learning at the Clinical School and will liaise with University and health service administrators, information technology support staff and clinicians.
Please note, this position requires the incumbent to live and work in the Ballarat area; and may require travel from time-to-time within Victoria to attend conferences, events and to represent the university. Due to the nature of the position, it is also preferred that staff are working on site 5 days per week.
As a Clinical School Administrative Officer, you will:
- Coordinate the administrative aspects for each of the Year 3 and 4 rotations in the Deakin medical student teaching program including clinical placements, timetables and room bookings.
- Liaise with clinicians and health service administrators to facilitate the delivery of the Year 3 and 4 curriculums at clinical sites affiliated with the Clinical School.
- Liaise with University of Melbourne and other clinical placement coordinators at the health service, to ensure appropriate access to clinics and wards, manageable workloads for clinicians and equal exposure to patients.
- Assist with the administrative aspects of recruitment of clinical teachers for each of the rotations in the Deakin medical course and professional staff at the Clinical School.
- Assist with the organisation and administration of written and clinical examinations.
- Assist with administrative functions at Ballarat Clinical School, including provision of administrative support to academic staff and School committees and communication with School, Faculty and University staff at other sites.
To be successful, you’ll have:
- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training
- Experience in a similar role focused on customer service and managing a range of activities.
- Self directed and an ability to set and juggle priorities.
- Experience of working in an environment which is guided by policies and procedures and systems.
Here's how to apply:
Please submit your updated resume and a short cover letter outlining your skills and experience by clicking on the "Apply Now" button.
For a confidential discussion regarding this role, please contact Narelle McGennisken, Clinical Schools Manager via ***************@deakin.edu.au
For a copy of the position description, please see below:
PD Clinical School Administrative Officer - 556537.pdf
Applications for this position close on Sunday 7 July 2024 at 11.55pm.
Are You Ready?
Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.
We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.
We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.
