Co-Ordinator / Administrator And Junior Estimator

Our Client is a reputable Remedial Builder, looking for a Junior CA.

The Role

To organise and help supervise the successful completion of contract works with regard to safety, programme, quality and budget.

Customer / Client Focussed:

• Recognition and understanding of client’s needs. 
• Represent and maintain the company brand at a high professional standard to both subcontractors and clients.

Planning and Organisation:

• Understand the assessment of tender projects and plan accordingly and work with Senior Estimator. 
• Help Improve tender quality through exceptional preparation, planning and organisation.

Teamwork:

• Develop and maintain harmonious work relationships between company teams / divisions and external relationships.
• Review tender documentation with the General Manager 

Communication:

• Provide Estimator with relevant and accurate highly skilled knowledge and experience
• Concise and clear reporting through competent written skills
• Solid communication skills with subcontractors and clients

Technical:

• Develop Solid knowledge of tendering, standards, procedures, and the competitive market.
• Develop Project pricing and coding.
• Develop an appreciation of construction risk.
• Develop an understanding of the commonly used techniques and materials as applicable to remedial building works.
• Develop a Proper understanding Preparation of projects and job files.
• Develop an understanding of preliminaries and preparation. 
• Develop a Competent usage of Build soft or relevant software, subcontractor register, plan printer, MS Office, and relevant software. 

Operational Delivery:

• Assist with Oversee the assessment of tender projects. 
• Assist with Review the preparation and presentation of Bill of Quantities. 
• Assist with Check pricing and coding of projects. 
• Assist with Review of comparison and analysis of Subcontractor pricing. 
• Assist with Managing the draft of project preliminaries. 
• Assist with Finalise Tender price and assist in submission. 
• Assist in the preparation of subcontract tender packages and review received quotes with the Project Manager and Estimator
• Assist in preparing progress claims, delay claims, external variations, etc.
• Assist in the administration and finalisation of subcontracts.
• Assist in the administration of Accounts and – authorise payments as required check pending lists and process invoices.
• Assist in checking & processing of all subcontractor claims & creditor invoices.
• Assist in the preparation of site safety plans, safety etc and administration of the Project OHS System
• Assist in the preparation and administration of the project and tender registers and assist Office manager in updating the register and obtaining client sign-off when defects are completed.
• Assist in the compilation of As Built drawings and manuals prior to and following practical completion.
• Assist in the archiving of the project. 
• Must be responsible for issuing Purchase Orders and managing the process involved with staff and suppliers.
• Must assist with ordering of material from suppliers and drop off/pick up to site when required.
• Must be responsible to re-direct outlook mail to designated person/s i.e. Accounts enquiries, Potential Quote requests/Tenders, Meeting invites, detailed enquiries.
• Co-ordinating Site staff on a weekly basis and daily (if required to fit in 1-day invasive works schedule), liaising with clients for booking in works and staff required.
• Chasing staff Xero time sheets and manual time sheets on a weekly basis, this includes sending reminders for submitting invoices in time for payroll (Wednesdays).
• Responsible for the Diary management of General Manager – Ensuring the weekly schedule is up to date with appointments/ site inspections, sending meeting invites for any upcoming appointments.
• Liasing with Strata Managers/Owners to arrange site inspection access and day/times as needed.

Preparation

• Assist with Prepare, check, and review job files for handover. 
• Assist with Prepare, check and review of project budgets for review.
• Assist in the preparation of construction variation Works if required to maximise company benefit.
• Assist with the Preparation, review, interpretation, and submission of cost plans with minimal documentation.

Leadership:

• Assist with Supervision and motivation of team to meet company standards. 
• Encourage teamwork by ensuring co-operation across teams and sharing of accurate information with daily reports and photos.
• Maintain and continue to develop personal knowledge in area of expertise. 
• Seeking out personal feedback and constructive criticism
• Undertake performance review with manager and commit and act on objectives to further career and strengthen skills.

Requirements:

• Qualification in building or working towards
• Experience in Construction, preferably remedial;
• CA experience
• Outstanding communication skills;
• Demonstrated experience in WHS and compliance;
• An Australian Drivers licence
• You must have the right to live and work in Australia to apply for this job.