AddressThe QUT Student Guild is a not-for-profit with a proud history of advocating for students and enriching their university experience for over 50 years. Serving as the voice of a student body of over 50,000 members, we offer a wide range of essential support services to ensure students are part of a vibrant community where their rights are respected. At the heart of our mission, the Guild strives to ensure that all students feel supported and have unforgettable experiences during their studies.
TheCompany Secretary is the linchpin for effective governance and administration of the organisation. This role involves ensuring the smooth operation of the Board's activities, maintaining the highest compliance standards, record-keeping, and communication. The individual will firmly commit to supporting student representation in a transparent manner within a complex not-for-profit framework.
Key Responsibilities
• Ensure all board and board committee meetings are effectively organised and minuted, maintaining legal compliance with not-for-profit governance standards.
• Facilitate board communications, prepare agendas, and distribute meeting materials in a timely manner.
• Maintain essential records, including minutes of meetings, board papers, board policies, resolutions, and other statutory documents.
• Ensure all documentation is accessible, organised, and securely stored.
• Assist in developing and reviewing governance policies and practices, ensuring they meet regulatory requirements and reflect the Guild's mission, vision, and values.
• Serve as a key liaison between the Board, Committees, and Subcommittees, ensuring effective communication and information flow.
• Address inquiries from Board members and provide administrative support as needed.
• Organise Board retreats, workshops, training sessions, and other governance-related events, ensuring they are executed smoothly and effectively.
• Assist in preparing and presenting board papers and reports on governance activities, compliance matters, and other issues as required by the Board.
• Work closely with various stakeholders, including students, university administration, and external partners, to promote and advocate for the objectives and goals of the Guild.
Qualifications
• Bachelor's degree (or working towards) in business, law, public administration, or a related field (required).
• Experience in governance, board support, or a similar role, preferably within a not-for-profit or education environment (desired).
Skills & Attributes
• Strong understanding of governance principles, regulatory compliance, and best practices in not-for-profit management.
• Exceptional organisation skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills to effectively engage with a diverse range of stakeholders.
• Ability to handle confidential information with discretion and integrity.
• Demonstrated commitment to student advocacy, engagement, and representation (desired).
• Ability to multitask and manage priorities in a dynamic, student-led environment.
• Proactive problem-solving skills and the ability to anticipate and address potential issues.
• Flexibility to adapt to changing demands and workloads.
• Proficient in office software (Microsoft Office Suite & SharePoint).
Role Details
• Full-time position (37½ hour working week) with flexible working arrangements for a healthy work-life balance.
• Rewarding career and development opportunities in a value-driven organisation that makes a difference.
• Competitive remuneration package negotiable on experience
• 12% Superannuation
Apply Now
Be a part of a dynamic and progressive environment that embraces university students. Apply by sending a cover letter and resume outlining your suitability for the role to ***********@qutguild.com with a subject line of Role – Company Secretary. Ensure that documents are in PDF format and that the email outlines responses to the questionnaire below:
• What best describes your right to work in Australia?
• Do you have a current Working With Children Check (WWC)?
• Do you have a current Police Check (National Police Certificate)?
• How many years of experience do you have in a governance-related position?
Applications will be considered as they are submitted and will close on 17 May 2024.
