AddressMacBild Group is a bespoke construction company renowned for its unwavering dedication to excellence in delivering residential and commercial projects throughout Victoria and Queensland.
An exciting opportunity is now available for a Construction Admin / Personal Assistant to be a key part of our journey and to join our tight-knit team in our Melbourne Office.
As a Construction Admin/Personal Assistant at MacBild Group, you will play a vital role in our organisation by working directly with senior management on day to day tasks. Additionally, this role provides executive and sales support to the VIC team, contributing to the overall efficiency and success of operations.
Your day-to-day responsibilities will include:
A Personal Assistant (PA) in the construction industry typically provides administrative support to senior managers, project managers, or executives. Their responsibilities may vary depending on the specific needs of their employer but generally include:
Administrative Support
- Managing calendars, scheduling meetings, and appointments directly with senior management.
- Handling correspondence, including emails, phone calls, and letters.
- Preparing documents, reports, and presentations.
- Filing and maintaining project documentation.
Logistics and Supply Chain Support
- Coordinating the procurement of materials and equipment.
Human Resources Support
- Assisting with recruitment and onboarding of new employees.
- Organizing training sessions and ensuring compliance with health and safety regulations.
Site Visits and Inspections
- Organizing site visits and preparing necessary documentation for inspections.
- Attending site meetings and taking minutes.
- Ensuring all site activities are documented and reported appropriately.
Communication and Liaison
- Acting as a point of contact between senior management and project teams.
- Communicating with clients, stakeholders, and regulatory bodies as required.
- Handling confidential and sensitive information with discretion.
General Office Management
- Managing office supplies and equipment.
- Ensuring a smooth and efficient operation of the office.
- Implementing and maintaining office procedures and policies.
The Ideal Candidate:
- Minimum of 2 years of experience in a Construction Assistant role within the residential construction industry.
- A solid understanding of building plans, engineering, consultant documentation and specifications.
- Excellent communication and interpersonal skills.
- Strong problem-solving and decision-making abilities.
- Proficiency in Excel and Microsoft office.
- Exceptional organisational skills and a keen attention to detail.
- Proactive and results driven.
