AddressAn construction Administrator can often be referred to under various other titles such as Administrative Assistant, Office Assistant, Office Support or simply Administrator. The job description of the role can vary depending on a variety of factors, so it’s always worth paying close attention to the job description.
There are some general administrative duties, however, that most office support staff will be required to undertake as part of their job description. These can include:
Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates
- Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents
- Maintain accurate work logs of construction activities, job information sheets, and project team rosters
- Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
- Enforce quality control process measures that ensure compliance with contracts, building, and code regulations
- Perform cash management, payroll, and billing tasks - prepare invoices, subcontracts, change orders, work orders, purchase orders, and punch lists
- Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information
- Answering phone calls
- Redirecting phone calls
- Taking messages
- Taking notes at meetings
- Diary management
- Making travel arrangements
- Ordering office supplies such as stationary
- Ordering consumables for office equipment such as printers
- Managing meeting rooms for office operations
- Data entry
- Filing
- Organising internal and external eventmust
- Great organisational skills
- Multitasking abilities
- Strong verbal communication skills
- Good writing skills
- Strong typing skills
- Time management skills
- Excellent interpersonal skills
- Project management skills
- Excel spreadsheets
- Outlook
- MS Office (Microsoft Office)
- Powerpoint
- Detail-oriented
- Excellent written and verbal communication skills
- Ability to handle complex and confidential information professionally
- Ability to work quickly and effectively
- Ability to stay calm under pressure
- Ability to work well under pressure
- Excellent coordination skills
- Multitasking capabilities
- Ability to provide diary management in a fast-paced and ever-changing environment
- Ability to remain professional and use discretion around celebrities
- Excellent interpersonal skills
- Excellent problem solving and critical thinking skills
- Resilience
