AddressABOUT US
We are a full-service creative production studio, specialising in experiential design and production; turning impossible ideas into impactful solutions for some of the world’s leading brands. We offer end-to-end, strategic creative and production services that connect brand stories with people through experiences, content, and digital solutions.
We pride ourselves on the culture that we have created in which creativity, collaboration and communication are central.
ABOUT THE ROLE
We are seeking a detail-oriented and experienced Contracts Administrator with procurement responsibilities to join our team. The ideal candidate will play a crucial role in contract administration, compliance, and procurement, reporting directly to the Business Services Director. This position requires a deep understanding of contract law, procurement processes, and stakeholder management to ensure our projects and business operations run smoothly.
Key Responsibilities:
- Contract Administration:
- Draft, review, negotiate, and manage a variety of commercial contracts (e.g., supplier agreements, service contracts, licensing agreements)
- Manage employment and freelancer agreements.
- Collaborate with the Business Services Director and external lawyer on client master service agreements.
- Ensure all contracts comply with legal and regulatory requirements and company policies.
- Identify and mitigate risks associated with contracts
- Maintain accurate and organised records of all contracts and related documentation.
- Manage contract renewals and amendments
- Procurement:
- Assist in the development and then implement the procurement process to meet business objectives.
- Negotiate favourable terms and conditions with suppliers.
- Prepare and manage purchase orders, ensuring timely and accurate processing
- Work with the finance department to track procurement expenditures and ensure alignment with budgetary constraints.
- Stakeholder Management:
- Establish and maintain strong relationships with stakeholders.
- Evaluate supplier performance and ensure compliance with contract terms.
- Address any issues or disputes that arise with stakeholders.
- Liaise with internal stakeholders on all contractual and procurement matters.
- Compliance and Risk Management:
- Ensure all procurement activities comply with legal, regulatory, and company requirements.
- Assess and mitigate risks associated with contracts and procurement processes, understanding company and stakeholder requirements.
- Stay informed about relevant laws, regulations, and industry standards.
ABOUT YOU
Education:
Bachelor’s degree in Business Administration, Supply Chain Management, Law, or a related field.
Experience:
- Minimum of 2 years of experience in contracts administration preferably in the events, marketing or a service-based industry.
- Experience in procurement is preferred
- Proven track record in negotiating and managing complex contracts, supplier relationships and insurance policies.
Skills and Competencies:
- Strong negotiation and contract administration skills.
- Excellent analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to manage multiple stakeholders and meet deadlines.
- Proficiency in Microsoft Office Suite, Google Drive.
ADDITIONAL INFORMATION
Benefits:
- Access to Employee Assistance Program
- Friendly and collaborative work environment
- Company outings & team building activities
- Opportunity for hybrid working model
Application Process:
Interested candidates should submit a resume and cover letter detailing their qualifications and experience to *****@studio-messa.com.
