Contracts Administrator

Title:                                        Contracts Administrator        

Reporting Relationship:        Project Manager / Site Manager

Division:                                  Construction

Working Relationship:             

Internal

• Project Manager
• Site Manager 
• Site based Staff
• All Staff (incl. EHS Manager)

External

• Subcontractors
• Suppliers
• Consultants

Primary Purpose 

And key objectives:  Provide on-site service to assist in the achievement of the project objective. 

Key Functions/

Responsibilities:   

• Prepare all payment claims ensuring on-time submission and accuracy in accordance with the head contract and securities of payment legislation
• Manage and monitor contract securities, insurances, claims and variations under the head contract and key subcontracts
• Conduct preliminary commercial evaluation of tenders from subcontractors and support the negotiation and compilation of subcontracts in accordance with Pacific Project Group Procurement Policy
• Financial reporting using Procore 
• Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion and close out
• Review contract drawings, specifications, and program to draft response to contractual letters including variations and extension of time claim.
• Ensure cost forecasting for allocated subcontracts and cost codes (including those allocated to direct reports) are accurately maintained and cost issues are appropriately escalated upon identification
•  Assist with contracts administration and general project commercial objectives reporting directly to the senior management team 
• Manage, monitor and update document control including issue and revision of construction drawings, specifications etc.
• Manage, monitor and control submission of project samples.
• Attend subcontract meetings 
• Manage the administration of subcontractor/ supplier invoices including tracking sheets, matching, coding and RCTI’s or claims
• Assist with head contract administration.
• Complete general administration duties.
• Procore experience preferred 
• Excellent written and verbal communication skills
• Be willing to travel to Newcastle and the Hunter region intermittently

Proactive drive safety culture – lead by example

Personal Attributes:  Shall have or develop the following:

• Self-Motivated and enjoy working with teams
• You’ll have strong contract law knowledge and be able to resolve commercial and performance issues in a timely manner
• Ability to time manage and priorities
• Work independently as well as in a team environment
• Competent in Microsoft Word, Excel and Project
• Punctual
• Respectful of others
• Thorough listener
• 5 – years or more industry experience preferred

Key Performance indicators:

• Good communication skills, verbal and written
• Time Management skills
• Problem identification and resolution skills