AddressCorporate Project Coordinator
In this role, you will provide comprehensive project support to our Managing Director and contribute to the overall efficiency and success of our organisation. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to multi-task effectively in a fast-paced environment.
About Us:
JOEST aspire to be the premier supplier of innovative and reliable bulk material handling systems for our planet’s natural resources and recycled products. Our unwavering commitment to excellence, safety, expertise and collaboration ensures that we provide industries with the essential equipment to thrive sustainably in an ever-evolving world.
With a mandate to increase market share in existing and new markets, we have a newly created role for an Executive Assistant to our Managing Director, situated at our state-of-the-art facilities in Kenwick.
The position is office based but flexible pro rata working hours will be considered for the right candidate.
Job Summary:
The Managing Director's (MD) Project Coordinator provides high-level support to the MD by managing and coordinating various projects and initiatives. This role involves overseeing the planning, execution, and completion of projects, ensuring alignment with the organisation’s strategic goals. The Project Coordinator acts as a liaison between the MD, the leadership teams, other departments, stakeholders, and external partners.
Key Responsibilities:
- Project Management and Coordination:
- Assist the MD in planning and executing strategic projects.
- Develop and maintain project plans, schedules, and budgets.
- Coordinate project activities, resources, and information to ensure timely completion.
- Track project progress, identify risks, and implement mitigation strategies.
- Communication and Reporting:
- Serve as the primary point of contact between the MD and project stakeholders.
- Prepare and present project updates, reports, and presentations to the MD.
- Facilitate communication and information flow between departments and teams.
- Task Management:
- Organise and prioritise tasks and responsibilities assigned by the MD.
- Follow up on project deliverables and ensure they meet quality standards and deadlines.
- Assist in the assignment and delegation of project tasks to team members.
- Stakeholder Engagement:
- Build and maintain relationships with internal and external stakeholders.
- Coordinate meetings, including preparing agendas, taking minutes, and tracking action items.
- Ensure stakeholder needs and expectations are met throughout the project lifecycle.
- Administrative Support:
- Provide comprehensive administrative support to the MD.
- Manage the MD calendar, schedule appointments, and coordinate travel arrangements.
- Prepare and manage correspondence, reports, and documents as required.
- Maintain SharePoint intranet site.
- Strategic Initiatives:
- Assist in the development and implementation of strategic initiatives and business plans.
- Conduct research and analysis to support strategic decision-making.
- Monitor industry trends and provide insights to the MD.
Qualifications:
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- Several years of experience in project coordination, executive assistance, or a similar role.
- Strong understanding of project management principles and methodologies.
Essential Criteria:
- Exceptional organisational and multitasking skills.
- Strong communication and interpersonal skills.
- High level of discretion and confidentiality.
- Ability to work under pressure and meet tight deadlines.
- Detail-oriented with strong problem-solving abilities.
- Ability to work effectively both independently and as part of a team.
Preferred Qualifications:
- Certification in Project Management is highly desirable.
- Experience working with senior executives in a corporate environment.
- Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint).
