Corporate Real Estate Coordinator

Shaping the future of Real Estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of Real Estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
What this opportunity involves:
We are currently seeking a strong administration all-rounder to join us to be our next Corporate Real Estate Administrator. The client is a well-established and reputable industry player in the Technology sector.
Based on-site in North Sydney, this role has lots of variety where you will be involved in Finance, projects and leasing related tasks. You will be interacting with stakeholders of all levels through various channels.
We are looking for someone who enjoys working autonomously as well as in a busy team environment.
Please note: This is a 12-months fixed-term contract with possibility of an extension or conversion.
Snapshot of the role:

• Assist in preparing RFPs, review and analyse, and work on tender completion activities
• Assist in keeping project Smartsheet (or on the new platform that is being rolled out) up-to-date, including project program, financials, PO tracking, and prepare monthly reporting – all active projects
• Assist in managing, executing and completing all aspects of a surrender project to successful completion before mid-2024
• Assist in ensuring commercial terms in legal lease documentation (nationally or in ANZ) is accurate and work with other relevant parties to execute
• Assist in ensuring leases are promptly sent to REFX admins
• Assist in working with relevant stakeholders and preparing reports for any Real Estate review, then execute the approved approach/plan
• Assist in closing out any project activities (includes fitout projects, closing out reports, Green Star and WELL accreditation tasks)
• Creating new vendors and purchase orders in SAP system
• Assist in completing monthly OPEX forecast, monthly accurals, quarterly CAPEX forecast, and updating previous quarters actual

Sound like the job you are looking for? Before you apply it’s also worth knowing what we are looking for:

• Strong administrative background with ability to juggle priorities and work within tight operational deadlines
• Understanding of Real Estate, Project Management and/or Finance will be an added advantage
• Self-started, ability to take initiatives in following-up, coordinating with stakeholders and getting things done with minimal supervision
• Sound communication and interpersonal skills to liaise and build rapport with a diverse range of stakeholders
• Prior experience in SAP / Ariba software will be highly desirable
• Sound proficiency in using Microsoft Office suite (e.g. Excel, Powerpoint)
• Proficiency in MRI / Argus or other asset management software will be desirable

What you can expect from us:

• Great employee discounts off fitness & other renowned bands
• Active Social Club
• Well-being program
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Apply today, quoting job reference number JPREQ332401
Location:
On-site –North Sydney, NSW
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL –
For over 200 years, JLL (NYSE: JLL), a leading global commercial Real Estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of Real Estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of Real Estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.