About the roleMy client is seeking a friendly and professional Front of House Assistant to join their dynamic, progressive and energetic environment. You will be well presented, articulate in your communication, show sound judgement and discretion and used to a demanding environment. This is a permanent position.
ResponsibilitiesAs the face of the office, you will liaise with all internal and external stakeholders, assist with general inquiries and provide quality administrative assistance to the wider team as required. Your responsibilities will include, but are not limited to;
- Operate a computer-based switchboard.
- Answer all incoming telephone calls in an efficient and timely manner, transferring them to the appropriate staff member/department, or alternatively ensuring that all messages have been sent to the appropriate staff via email.
- Daily empty and clean of all dishwashers, fridges, sinks.
- Book Sydney staff travel as and when requested.
- Meet and greet all clients in a courteous and professional manner, both over the phone and face to face.
- Coordinate all meeting room bookings, follow up requests and make sure meeting rooms are running efficiently.
- Coordinate all catering.
- Coordinate in-house Company Presentations as and when required.
- Organise and coordinate local, interstate and international couriers, ensuring all booking information is recorded correctly, as well as obtaining courier quotes on a case-by-case basis. Order courier supplies as necessary.
- Coordinate all presentation requests including booking of the presentation room, sending out invites, setup of presentation equipment, catering and liaising with staff and company clients.
- Log maintenance requests with Building Management as necessary.
- Oversee the maintenance of the kitchen and meeting rooms, ensuring they are clean and tidy at all times.
- Maintain clear and organized work spaces and storage rooms.
- Assist with external mail outs as required.
Skills / Experience
- A minimum of 2 – 3 years’ experience in a similar role.
- Intermediate PowerPoint skills, Intermediate Word and Excel.
- Experience in the stockbroking / finance industry would be very desirable, however is not essential.
- Excellent telephone manner, communication skills and customer service.
- Ability to work within a high volume, team environment.
- Discretion in relation to confidential information.
- Proactive, flexible approach to completion of work, good oral communication skills, including the ability to provide effective and appropriate advice and information to a variety of people and to use discretion with confidential information.
- Good written communication skills.
- Strong organisational and administrative skills, including an ability to prioritise workloads, meet deadlines and manage a varied workload, in a busy professional environment
- Demonstrated ability to take initiative in problem solving and in exercising judgement
About the clientSydney CBD location, our client is an energetic Financial Services firm who is seeking an experienced Receptionist/Administrative Assistant to join their high performance culture. This is a permanent role that requires an individual that will bring a "can do" attitude to a tight-knit and friendly team.To apply please follow the link below or for a confidential discussion please phone Elise Dawson on 03 9616 2650.
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