Document Controller

The purpose of the Document Controller position is to manage the project’s electronic document management and communication system and assists in the development, management and training regarding the use of the system.Job details Position status Contract
Position type Flexible full-time
Occupational group Information Management/Library
Classification AO8
Workplace Location Brisbane Inner City
Job ad reference QLD/555653
Closing date 12-Apr-2024
Yearly salary
Fortnightly salary
Total remuneration
Salary Other
Job duration Initial 3 month contract with possible extension
Contact person Site Admin CRRDA
Contact details careers@crrda.org.au
Access theCross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three stations on the Gold Coast, and the introduction of a world-class ‘ETCS' signalling system.This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.About the RoleThe purpose of the Document Controller position is to manage the project's electronic document management and communication system and assists in development, management and training regarding the use of the system and document management frameworks that the system supports. The role develops the necessary record retention policies to safeguard information and retrieve data more effectively.Key Responsibilities:

• Maintain document registers and manage the Delivery Authority's Project Communications and Document Management System (InEight - TeamBinder)
• Receive, record and distribute technical documentation (briefs, drawings, reports, RFI, Transmittals, Technical Query, correspondence, etc.).
• Provide MicroFocus Content Manager (TRIM) and TeamBinder user support to individual project teams.
• Initiate, review and report on technical review workflows and escalate delays to managers.
• Ensure that teams are using the most current templates when issuing external communications.
• Assist to ensure technical review and comments are delivered within contractual timeframes.
• Provide progress reporting on controlled document and package status.
• Perform document control quality checks of all incoming drawing packages and documents and all outgoing documentation.
• Control documentation modification, distribution, issuance, including Preliminary Design, Detailed Design, Issued for Construction and As Built.
• Organise project documents in TRIM and TeamBinder and any physical controlled drawings and documentation.
• Download and manage all project documents within TRIM to ensure a complete project record is maintained.
• Build and develop trusted relationships with key stakeholders and decision makers to understand their business challenges, process and workflows.

About You:The successful candidate will be able to demonstrate the following key competencies:

• Significant knowledge and experience using electronic document management systems in large infrastructure projects, preferably with a rail focus, through design phases to approved for construction documentation.
• Ability to take on and implement change to document control processes as projects require.
• Strong understanding of project phases from start, design, procurement, construction, commissioning, as-built and project close.
• Strong negotiation and communication skills (both written and verbal) and the ability to liaise with stakeholders regarding contractual requirements to satisfy document submissions
• Demonstrated experience controlling and distributing communications from contractors to stakeholders.
• Experience with document control strategies and procedures for internal and external users to follow.
• Be results driven, self-motivated and able to work well in a team.

Why work with CRRDA?On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Benestar.At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.How To ApplyPlease submit your Resume by clicking on the apply link before the closing date of 11th April 2024.Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote and .DocumentsBefore applying for this vacancy please ensure you read the documents below.