AddressABOUT ALWAYS LIVE
ALWAYS LIVE brings together global acts, icons of the Australian music scene and Victoria’s emerging artists in the largest and best live music experience in Australia’s history. ALWAYS LIVE is a unique and breathtaking annual live music program that further enhances our state’s extraordinary reputation.
ALWAYS LIVE programming showcases Victoria and Melbourne to the world as Australia’s live music capital. Combining global headline acts with a diverse range of local talent to produce live music performances and events across November- December each year, ALWAYS LIVE is a unique, annual program of exceptional live music experiences and provides a unified platform for industry development events and grassroot development initiatives.
Be part of the ALWAYS LIVE team and contribute to the continuation of a Victoria-wide celebration of live contemporary music that is making noise on the global stage! The program of events showcases Melbourne as a global music city and Victoria as the live music capital of Australia.
ABOUT THE ROLE
Co-ordinating events and artists within the ALWAYS LIVE production team portfolio, including working with trusted industry partners, promoters, and suppliers. Assisting Executive Producer and Senior Event Producer in all levels of event co-ordination.
You will have communication, administrative and operational excellence at the forefront of all you do, ensuring ALWAYS LIVE's program is delivered to the highest quality.
You will be responsible for ensuring that artists participating in the ALWAYS LIVE production projects are onsite in an orderly and timely manner, kept informed of all logistics and program updates, brought to life with the best interests of ALWAYS LIVE at the core, based on strong contractual compliance.
The role may require some work in regional Victoria, as well as flexible working hours.
KEY RESPONSIBILITES & DUTIES
Event Co-ordination
• Support production and marketing teams to ensure events are set up with operational components
- Work with the Senior Event Producer to create detailed run sheets
• Troubleshooting problems and guest inquiries before, during and after the event
• Implementing budget, invoicing and logistics alongside Senior Event Producer
• Oversee delivery and positioning of event signage at performances
• Collate guest lists and ticket sales reports
• Collate venue sales reports for reconciliation
• Selecting and negotiating with vendors and monitoring their activities to ensure quality control, including but not restricted to caterers, security, water and portable amenities
Artist Co-ordination
• Liaise with Artist Management, communicate performance schedules, soundchecks and other relevant event information
• Be the primary ALWAYS LIVE contact for Artist and Artist Management enquiries
• Book Artist travel and accommodation as required
• Raise purchase orders and process invoices for Artist related expenditure
• Co-ordinate Artist requirements such as tech specs, riders, wardrobe, hair & makeup etc.
• Personally chaperone Artist and ensure Artist is on site as required (Driver’s License mandatory)
• Work with Marketing Team to ensure Artist fulfills all obligations in terms of marketing, social media, partnership activations etc
• Supporting production team to ensure all Artist related site infrastructure is in place, including green room and catering
Information Management and Event Management Software
• Use of Festival Pro event management software to manage all event related data and communications
• Ensuring that complete and accurate records relating to all activities are maintained and stored in ALWAYS LIVE electronic records management
Risk Management and Safety
• Pursue a 'Safety First' approach to all aspects of ALWAYS LIVE operations including workplace and health as well as financial and reputational safety
• Demonstrate effective leadership on OH&S matters
• Ensure all Induction requirements are met both internally and externally
Other
• Required work outside of office hours, including evenings and weekends during season
• May be required to work in regional Victoria (including overnight stays)
• From time to time, other duties outside of the scope of this position description may be required, based on skills and experience
KEY SELECTION CRITERIA
- Artist Liaison - Demonstrated track record of working directly with artists to deliver projects at a professional level.
- Event Administration - Highly organised and methodical at keeping records, managing budgets and other administration tasks. Able to work confidently in a fast-paced environment, managing multiple tasks and competing priorities concurrently.
- Stakeholder Management - Demonstrated ability to build and maintain strong working relationships with internal and external stakeholders.
Attributes
- Ability to manage sensitive and confidential information in an appropriate manner
- Unquestionable business ethics, strong character, and a high level of personal credibility
- A self-starter and problem-solver with a willingness to bring both energy and curiosity to work each day
EXPERIENCE & QUALIFICATIONS
- Current Driver’s License
- Passionate advocate with an interest in live contemporary music
- Minimum 2 years' experience in live music events and/or performing arts projects
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
OTHER REQUIREMENTS
- Working With Children Check (WWCC)
This role is a fixed term contract position for immediate start until the end of the ALWAYS LIVE 2024 Season in December 2024.
Apply today by submitting your cover letter and CV. Applications close June 7th.
