AddressTeam Management (10%)
- Recruiting - We will need to execute a varying number of events of varying sizes which will require the assistance of temporary staff. We will engage these people through temp staff agencies. It will be your responsibility to ensure that the selected staff will have the capabilities to run our events.
- Training & Onboarding - You will be able to adopt, learn and train others to follow our standard operating procedures
Delivery / Operations (90%)
- Operate as the lead for all Learning Events (both virtual and in-person)
- Manage an event schedule, and work with partners and internal teams to ensure that sufficient time and resource is allocated to each event
- Liaise with Informa clients, consultants and speakers, virtual coordinators and Informa Client Managers as required
- Create, customise and configure virtual event registration links, invitations and reminders
- Upload content and create custom virtual meeting layouts and event flows
- Liaise with printers, travel partners, venues and flight agencies
- Support the development of materials such as Best Practices, FAQs, and training slides to support virtual event execution
- Support Client Managers and Clients in identifying and recommending appropriate platforms and features to use for different types of events, such as meetings, webinars, pre-recorded webinars, workshops, training, breakout rooms, whiteboard, Q&A, polls, etc.
- Manage communications with trainers, presenters and virtual coordinators to ensure they have the correct information, equipment (mic, camera, Wi-Fi, background) and specific event info like links, logins, formats and calendar reminders
- Schedule and execute rehearsals in advance of live events to ensure all parties are adequately prepared
- Assist as the virtual event host and/or moderator during rehearsals and/or live events, on an as needs basis
- Offer assistance and guidance with any attendee connection issues, as well as basic technical support during an event
- Generate and download reports: registrations, attendance, polling responses, and Q&A
- Process, upload and retrieve webinar recordings
- Research and stay on top of trends and new tools in the virtual event space
- Basic editing skills (videos, voice notes) or working with suppliers to deliver
- Some sales support - case studies, feedback reports, course promotion support
