Executive Assistant

Executive Assistant 

Executive Assistant, Office of the Secretary

Grade: Grade 7/8, base salary starting $106,025 – $117,363 base + superannuation  Type: 1x permanent ongoing position Location: Sydney CBD, flexible working conditions 

• Work at the heart of the Department of Customer Service, supporting the Executive Director Office of the Secretary.
• We celebrate diversity and embrace flexible working - talk to us about what flexibility could look like for you. 
• Excellent career development and learning development opportunities.

The Department of Customer Service (DCS) is a service provider, regulator and provider of whole of Government services. We put people and communities at the centre of what we do, creating a highly engaged and inclusive workforce and through strong partner collaboration. 

About the Role The Office of the Secretary is looking for an experienced Executive Assistant to join their team to provide a range of high-quality executive and administrative support across a range of complex issues to support the Executive Director of the Office of the Secretary.

Your responsibilities will include: 

• Manage diary appointments, records, travel bookings and correspondence for the Executive Director, Office of the Secretary
• Provide a range of executive, secretarial and administrative support services across a range of issues to support teams across the Office of the Secretary, working closely with Directors
• Monitor, implement and evaluate and continuously improve administrative practices, systems, and procedures to support the delivery of quality outcomes for teams
• Be a key contact point of contact with finance, ICT and HR to support various needs across the team, and assist in the day-to-day management of the Office’s budget
• Prepare meeting materials for presentation to both internal and external stakeholders
• Work alongside the Executive Officer to improve team engagement, maintain regular communication through a range of channels and organise team landing days and activities.

About you:  

• Confident go getter who thrives supporting Senior Executives
• Ability to manage up and support the Executive Director to manage a busy workload
• High level verbal and written communication skills
• Exceptional time management and prioritisation skills
• Flourishes when faced with problems to solve and tasks to co-ordinate
• Ability to manage multiple priorities and build solid relationships with the broader team
• Understanding of financial management, procurement and recruitment
• Confidence using various Microsoft Office products and willingness to embrace new technology, particularly collaboration tools
• Experience with SAP is highly desirable
• Willingness to travel in accordance with the demands of the role

What we need from you:

To start your journey towards becoming our Executive Assistant, please click on the link below and attach your resume (max 5 pages) and cover letter (max 2 pages).

In your cover letter please share your motivation for applying for this position and your relevant skills.

Salary Grade 7/8, with the base salary for this role starting at $106025 base plus superannuation

Click Here to access the Role Description

. For enquiries relating to recruitment please contact Nathan Ly via *********@customerservice.nsw.gov.au.

Visit the  to prepare for the recruitment process by accessing practice application and interview questions based on the focus capabilities listed in the role description.

Closing Date: Monday 29th April 10am

Working at Department of Customer Service

The Department of Customer Service (DCS) is a great place to work! Our values of accountability, trust, service, and integrity drive our initiatives and culture. We support innovative programs in areas as broad as digital government, consumer protection and major public works. We are an inclusive organisation that celebrates diversity and flexible work practices and believe our people are our greatest asset.

Visit our Careers site to find out what it means to work for us.

You Belong Here

We are committed to diversity, inclusion, and new ways of working.

We have 8 million+ reasons to care and want our employees to represent the communities that we serve. 

You can view our full diversity and inclusion statement here.

We want you to bring your best self to this application process. If you feel you may require an adjustment during the recruitment process, please contact our Diversity, Equity and Inclusion team via *********@customerservice.nsw.gov.au or 02 9494 8***.

For more information, please visit