Executive Assistant

Who we are:

Informatech are a Canberra based ICT consultancy with over 200 staff, specialising in Testing, Infrastructure, Project Delivery and Security. On the back of an excellent financial year where we have grown into new markets and customers, we recently achieved number 22 on the Australian Financial Reviews Fast 100 List and the growth is continuing in the new year. As we continue to expand and evolve, we are seeking an experienced and proactive Executive Assistant to provide high-level support to our CEO.

Position Overview: The Executive Assistant will be responsible for managing the CEO's schedule, facilitating communication both internally and externally, and handling various administrative tasks to ensure the smooth operation of the CEO's office. Our CEO is Brisbane based, travelling to Canberra for meetings every 1-2 weeks in a busy schedule and therefore the ideal candidate will be capable of providing both remote administrative support as well as attending high level meetings whilst the CEO is in Canberra. There will be a requirement for some interstate travel with the CEO on an infrequent basis. To be successful in this position, you will need to be highly organized, detail-oriented, and capable of thriving in a fast-paced environment.

Key Responsibilities:

• Calendar Management:
  • Coordinate and prioritize the CEO's schedule, including meetings, appointments, and travel arrangements.
  • Anticipate scheduling conflicts and proactively resolve them to optimize the CEO's time.
  • Prepare and provide necessary briefing materials and agendas for meetings and appointments.
• Communication:
  • Serve as the primary point of contact for internal and external stakeholders, screening and managing incoming calls, emails, and correspondence.
  • Draft, review, and edit correspondence, presentations, and other documents on behalf of the CEO.
  • Facilitate communication between the CEO and other team members, ensuring timely follow-up on action items and requests.
• Administrative Support:
  • Provide comprehensive administrative support to the CEO, including managing expenses, processing invoices, and maintaining accurate records.
  • Prepare and coordinate logistics for executive meetings, conferences, and events.
  • Conduct research and compile data as needed to support the CEO's decision-making process.
• Confidentiality and Discretion:
  • Handle sensitive information with the utmost confidentiality and discretion.
  • Exercise sound judgment in dealing with confidential matters and maintain a high level of professionalism at all times.
• Special Projects:
  • Collaborate with other members of the executive team on special projects and initiatives as assigned by the CEO.
  • Take initiative to identify areas for process improvement and implement solutions to enhance efficiency and effectiveness.

Qualifications:

• A minimum of 3 years of experience in an executive support role.
• Proven ability to manage complex calendars and schedules with exceptional attention to detail.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Strong organizational skills and the ability to multitask and prioritize competing demands in a fast-paced environment.
• Discretion and professionalism in handling sensitive and confidential information.
• Flexibility and adaptability to changing priorities and deadlines.
• Positive attitude, proactive mindset, and willingness to take on new challenges.

Informatech is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

To Apply: Please submit your resume and a cover letter outlining your qualifications and relevant experience. In your cover letter, please also include your salary expectations and availability for an interview. We thank all applicants for their interest in joining our team, but only those selected for an interview will be contacted.