Executive Assistant

 Executive Assistant to the Director of Manning Audiology

**AboutUs:**
Manning Audiology is a leading independent provider of comprehensive audiological services, committed to improving the quality of life for individuals with hearing impairments. Our team is dedicated to delivering exceptional care and innovative solutions to our patients.

**Position Overview:**
We are seeking a highly organized and proactive Executive Assistant to support the Director of Manning Audiology. The ideal candidate will possess excellent communication skills, impeccable attention to detail, and the ability to multitask effectively in a fast-paced environment.

**Responsibilities:**

1. **Calendar Management:** Efficiently manage the Director's calendar, scheduling appointments, meetings, and travel arrangements, ensuring optimal use of time and prioritization of tasks.
  
2. **Communication Coordination:** Act as the primary point of contact for internal and external communications, screening and prioritizing correspondence, emails, and phone calls, and responding appropriately on behalf of the Director.
  
3. **Document Preparation:** Prepare, edit, and format correspondence, presentations, reports, and other documents with accuracy and attention to detail, maintaining consistent branding and professionalism.
  
4. **Meeting Support:** Assist in the preparation of meeting agendas, materials, and presentations, ensuring all necessary documents and resources are organized and distributed in a timely manner.
  
5. **Research and Data Compilation:** Conduct research on various topics as assigned by the Director, gather and compile relevant data, and present findings in a clear and concise manner to support decision-making processes.
  
6. **Confidentiality Management:** Maintain strict confidentiality and discretion when handling sensitive information, including personnel records, financial data, and strategic plans.
  
7. **Stakeholder Liaison:** Act as a liaison between the Director and internal/external stakeholders, fostering positive relationships and facilitating effective communication and collaboration.
  
8. **Project Support:** Assist with special projects, initiatives, and events as assigned by the Director, coordinating logistics, tracking progress, and ensuring deadlines are met.
  
**Key Performance Indicators (KPIs):**

1. **Calendar Efficiency:** Maintain an organized and up-to-date calendar for the Director, minimizing scheduling conflicts and ensuring timely attendance at appointments and meetings.
  
2. **Communication Responsiveness:** Respond promptly to all incoming communications, with a target response time of [insert time frame], and ensure messages requiring urgent attention are prioritized accordingly.
  
3. **Document Accuracy:** Achieve a high level of accuracy in document preparation and editing, with fewer than [insert percentage] errors or discrepancies identified in final deliverables.
  
4. **Meeting Preparation:** Ensure all meeting materials are prepared and distributed in advance, with a target of [insert time frame], to facilitate productive discussions and decision-making.
  
5. **Research Quality:** Produce well-researched and comprehensive reports, presentations, and data summaries, with feedback indicating a high level of clarity, relevance, and usefulness.
  
6. **Confidentiality Compliance:** Maintain the confidentiality of sensitive information at all times, with no breaches of confidentiality reported during performance evaluations.
  
7. **Stakeholder Satisfaction:** Solicit feedback from internal and external stakeholders regarding communication and interaction with the Director, aiming for high levels of satisfaction and positive relationships.
  
8. **Project Completion:** Successfully support the completion of assigned projects and initiatives, meeting all deadlines and project objectives as outlined by the Director.