Address As a corporate service 2 (above barrier) Executive Assistant, you will provide executive support to a Senior Manager Band 1. This can include liaising with internal and external stakeholders, management of incoming correspondence and management of appointments and coordination of meetings.
While working independently you will be responsible for undertaking, coordinating and work with relevant staff to provide responses to corporate documents, managing workflows and the delivery of high-level branch reports, as well as the day-to-day functioning of the Branch Managers office while also supporting the branch.
The key duties of the position include
You will generally (but are not limited to):
• diary and administrative support to the Branch Manager
• liaise as a first point of contact with internal and external stakeholders on policy, project or operational issues
• register and monitor the branch's workflow system, including the provision of high-level reports
• work with branch staff to ensure that all correspondence, briefings and papers are managed appropriately ensuring all deadlines are met
• coordinate and work with relevant staff to develop and maintain the branch's budget and provide responses to corporate documents
• anticipate requirements for, and timely preparation of, briefing material prior to the meetings
• ensure all hardcopy and electronic documents are filed in accordance with approved records management processes and security requirements
• support staff across the branch with branch planning events, administrative tasks (such as travel and procurement) and communicating key messages
• promote workplace safety, equity and diversity, participative management and environmental management in the workplace and act in accordance with CASA's Values and Behaviours.
Our ideal candidate
To be successful in the role you will require a high level of integrity, and strong communication and organisational skills to manage competing priorities for the successful delivery of branch, divisional and/or CASA wide objectives.
You will have sound judgement, a high degree of initiative, attention to detail and discretion in dealing with business matters. You will have the ability to work collaboratively with others and build productive relationships to achieve results in a busy, fast paced environment.
Ideal candidates are those who have an EA background. You will be a self-starter, motivated to contribute to aviation safety, have good judgement, be proactive and organised and results oriented.
Our idea candidate must demonstrate the following:
• prioritise and action multiple competing priorities in a fast-paced environment
• liaise, manage and work professionally with a diverse range of internal and external stakeholders
• provide diary and administrative support to the Branch Manager and staff
• support the development of key branch artefacts, including meeting agendas, actions items, budget and plans, with a high level of attention to detail
• develop and monitor the branch's workflow system, including the provision of high-level documents to enable timely consideration
• research information across a range of topics, and present in a succinct manner
• quickly adapt to software applications including advanced skills in the use the MS Office suite
• exercise strong integrity and discretion, advocate and embrace continuous improvement.
• Ability to engage with Aboriginal and Torres Strait Islander employees in a sensitive, respectful and equitable manner.
• Promotion of workplace safety, equity and diversity, and act in accordance with the CASA Values and Behaviours
