AddressExecutive Assistant
Publicis Groupe benefits
Be a part of the Publicis Groupe family, one of the world’s most progressive and dynamic modern communications businesses, enjoying all the perks that come with our network offering:
- A comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing.
- A rewarding office environment backed up by our Publicis Liberté flexibility approach “working your way, with us!”
- Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network
- Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes
- A culture of open feedback and support to achieve your goals through our Career Conversations program.
- A committed Diversity, Equality and Inclusion strategy driven through our Viva! Women, Égalité, enABLE and Embrace (reconciliation action plan) programs.
- Parental leave policy with up to 18 weeks paid primary carer leave and generous secondary carer benefits.
- Access to counsellors, psychologists, and professionals through Sonder - an all-in-on digital wellbeing technology platform designed to support psychological, medical & safety needs.
Job Description
We are seeking an exceptional Executive Assistant to assist our CEO and Chief Creative Officer (CCO).
This is a dynamic role, and the ideal candidate should have strong organisational techniques, a proactive attitude, the aptitude to adapt in a fast-paced environment. This role requires a high level of discretion, excellent communication abilities, a keen attention to detail, and collaboration with both internal and external stakeholders.
Key Accountabilities:
- Pre-emptive administrative support: Provide comprehensive administrative help to the CEO and CCO, including handling intricate calendars, scheduling high-level meetings, and coordinating intricate travel arrangements.
- Executive Communication: Serve as the primary liaison between the CEO and CCO and internal/external stakeholders, ensuring effective communication and timely replies on behalf of the CEO and CCO.
- Client Experience: Proactively managing and enhancing interactions to meet or exceed the expectations of clients from the everyday, through to the special.
- Document Preparation & Collaboration: Prepare and edit correspondence, reports, presentations (using PowerPoint or other packages), and other critical documents, ensuring accuracy and a high standard of professionalism.
- Meeting Coordination: Organise and coordinate executive meetings, including agenda preparation, minute-taking, and follow-up on action items, ensuring that the CEO and CCO is well-prepared for all engagements.
- Project Management: Assist with high-priority projects and strategic initiatives (such as leadership offsites), ensuring timely completion and adherence to company standards and CEO and CCO’s expectations.
- Confidentiality: Handle highly confidential information with utmost discretion and always maintain confidentiality.
- Partnerships: Partner and collaborate with other key ANZ Groupe leaders and the Experience team. Providing thorough briefs and oversight to ensure smooth set up and execution of events and key meetings for the CEO and CCO.
- Partnering with the Chief of Staff: it’s vital to build a strong partnership with the Chief of Staff and ensure that the needs of the CEO are being met.
Qualifications:
- Experience: Minimum of 8 years of experience as an Executive Assistant, with at least 5 years assisting C-level executives, preferably in the advertising or creative industry.
- Credentials:
- Remarkable organizational and time management techniques.
- Exceptional verbal and written communication style
- Advanced knowledge in Microsoft Office Suite and other relevant software i.e. MS Teams, Zoom etc.
- Experience to multitask and prioritize effectively in a dynamic and high-pressure environment.
- Strong attention to detail and solutions-focused
- Strong collaboration techniques.
- The ability to proactively anticipate the CEO’s needs and plan.
- Personal Attributes:
- Proactive: Takes initiative, anticipates the needs of the CEO and Chief Creative Officer, and ensures smooth and efficient operations.
- Adaptable: Flexible and able to adjust to evolving business requirements and obstacles, demonstrating agility in thought and action.
- Collaborative: Works effectively with diverse teams, fostering a culture of collaboration and mutual respect.
- Excellence in Performance: Devoted to delivering outstanding results and continuously striving for improvement.
- Resilience: Capable of handling pressure and adapting to changing priorities with a positive and composed demeanour.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to work closely with a visionary CEO and Chief Creative Officer.
- A vibrant and inclusive work environment.
- Flexible working.
If you are a highly motivated Executive Assistant with a passion for excellence, we invite you to apply for this position. Join us and contribute to our mission of delivering outstanding advertising solutions.
If you don’t tick every box in this ad, please don’t rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity, rather than ticking boxes – so if this role resonates with you, please apply.
Diversity. Inclusion. Equity. More than just words, these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people; regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate in. We value diversity and the skills, knowledge and experience that difference brings to our culture and solutions.
Uniqueness is powerful; without it we wouldn’t be where we are today. So be you – we like it that way. We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via ***********@publicisgroupe.com - your personal information will be kept confidential.
