AddressBased at our Cronulla Head Office, this EA & Office Manager role requires someone with exceptional skills in setting up and running an office, as well as detailed organisational skills managing the personal and business life of the 2 founding directors. They are a company with strong values, a positive, collaborative, and respectful culture within a small but committed, loyal yet extremely busy team.
Duties include, but not limited to:
Executive Assistant
- Perform all secretarial support activities requested by CEO & COO
- Keep and manage diaries, with a high level of accuracy, autonomy and priority setting, liaising with Directors and other departments to set routine and on-request meeting
- Liaise with departments to ensure a smooth flow of data and information
- Arrange meetings, create agenda proposals, prepare support presentations, booking rooms and conference facilities and supervising all organisational aspects
- Liaise with and provide assistance to colleagues on specific special projects
- Liaise with colleague and external agencies to organise business travel (including but not limited to finalise schedule, collect relevant support documents, choose and reserve flights, arrange hotel bookings)
- Produce correspondence and documents, ensure distribution and keep file of incoming and outgoing documents, presentations and records
- Deal and ensure proper feedback to telephone and/or email enquiries
- Organising and managing company events and participation in external events
- Active participation in office management, including handling general administrative tasks
- Answer office telephone and filtering of general email enquiries ensuring to pass on information requests to respective team members
- Organise and prepare meeting schedules for various departments
- Ensure meeting spaces are properly prepared ahead of schedule
- Manage office equipment and supplies and ordering new equipment and supplies as needed including but not limited to stationary, kitchen consumables, first aid supplies
- Work collaboratively with other departments to help solve clerical issues
- Previous experience as an Executive Assistant
- Exceptional organisation and prioritising skills
- Impeccable verbal and written communication skills
- Ability to work under pressure in a fast-paced environment and juggle a range of diverse tasks, projects and priorities
- Must be able to handle confidential information with the utmost discretion
- Tech savvy, especially Office 365 is essential
- Proactiveness on all occasions to ensure needs are anticipated and any issues are addressed
- A go-getter team player attitude
APPLY NOW!
If this sounds like the ideal company, environment and job for you – please apply below.
*Please note due to the urgency of the role, only qualified candidates will be contacted*
