Executive Assistant

About The Organisation:

The organisation fosters agricultural research partnerships to enhance food security, sustainable farming, and rural development through collaborative projects and capacity building in developing countries.

About The Role

We are seeking a highly organised APS5 Executive Assistant to support our General Manager. As a pivotal member of the team, you will play a crucial role in ensuring the smooth operation of the GM’s office, facilitating efficient communication and managing key administrative functions.

APS Level: APS5 Executive Assistant
Location: Canberra, ACT
Contract Duration: 3 Months + Extension
Requirements:

• Ability to obtain Security Clearance
• Selection Criteria Response

Key Responsibilities:

• Calendar Management: Proactively manage the GM’s schedule, ensuring optimal time management and prioritisation of tasks and meetings.
• Communication Coordination: Screen calls, manage correspondence, and liaise with stakeholders on behalf of the GM, exercising sound judgement and confidentiality.
• Meeting Support: Prepare agendas, briefs, reports, and presentations for meetings; provide secretariat support including minute-taking and scheduling.
• Event Coordination: Arrange logistics for meetings and events, both domestic and international, ensuring a seamless experience for participants.
• Travel Arrangements: Oversee all aspects of travel arrangements and expenses, ensuring compliance with policies and procedures.
• Administrative Support: Undertake research, draft correspondence, and maintain records with meticulous attention to detail and confidentiality.

Requirements:

• Demonstrated experience in a similar role, preferably within a government department or agency.
• Exceptional organisational skills with the ability to prioritise tasks effectively.
• Strong interpersonal and communication skills, with a proactive approach to problem-solving.
• Proficiency in Microsoft Office suite (including SharePoint) and digital tools.
• Ability to maintain confidentiality and exercise discretion at all times.

 
Desirable:

• Previous experience supporting senior executives in an Australian Government context.
• Membership in relevant professional networks such as the Executive Assistant Network.

Reason to join the organisation

• You will join a supportive team dedicated to achieving excellence in service delivery.
• This role provides the opportunity to contribute to meaningful work.
• Develop your skills in a collaborative environment focused on continuous improvement.

 

 “For further information or a confidential conversation about the APS5 Executive Assistant  , select 'APPLY NOW' or contact Alyanna Ensenado at 0261137***. Your inquiry is valued and will be handled with care."