AddressExecutive Assistant
Full Time
Camberwell VIC
About the company:
At Baptcare, we care. Our Mission and Vision are lived through our WE CARE Values: for our residents, customers, clients, partners, and supporters; with the very young through to the very old, the vulnerable, with families through all of life’s stages and challenges.
Baptcare is a purpose driven organisation working across Victoria, Tasmania, and South Australia. Focused on providing residential and community care for older people and support to children, families, and people with disability, financially disadvantaged people and people seeking asylum.
Our Values are Wellbeing, Ethics, Co-creating, Accountability, Respect and Effectiveness.
About the Role
The purpose of the Executive Assistant (EA) is to provide professional administrative support, time management and coordination to the Chief Operating Officer and General Manager Quality, Practice and Performance as they manage high volume workloads and complex organisational projects. The EA is a representative of the Executive, providing a courteous, friendly and solution focused approach.
The role supports the implementation of the clinical governance framework including supporting the Quality, Clinical and Practice Governance Committee and the sub-committees, and supports the maintenance of key personnel registers across the organises to maintain compliance with regulations.
Key Duties
- Assist with organising and preparing materials for the Quality, Practice and Governance committee and the sub- committees, including maintaining the action items and ensuring accountable persons are on track for completion.
- Maintain the Key Personnel registers across the organisation
- Take and distribute accurate meeting minutes
- Set meeting agendas and coordinating meetings
- Email management, including coordinating responses
- Calendar management (Outlook and Teams)
- Support projects through research, report preparation, minute taking and administration requests
- Coordinate schedules and partner with the Executive Assistant team to support positive outcomes
- Communicate with all levels of management and employees to assess and address needs
- Developing high quality reports and presentations
- Coordinate travel
- Raise and manage purchase orders
About You
You will ideally bring the following:
- Proven success as a Personal or Executive Assistant, or equivalent
- Advanced skills in MS Office, particularly Outlook, Teams, PowerPoint and Excel
- Highly skilled in communications, both written and verbal
- Customer service focus, with a friendly and positive attitude to stakeholders and team members
- Highly organised with excellent time management skills
- Proven ability to maintain confidentiality and discretion in handling sensitive information.
For You
Baptcare is focused on living our values, not just talking about them. You will find the culture at Baptcare is one of genuine respect, support, and positive intention. We work hard to achieve results through change, continuous improvement, and ongoing focus on providing the best service delivery to our stakeholders.
Further, the successful candidate will receive:
- A competitive salary, plus access to the tax benefits of salary packaging and novated leasing.
- Attending the Camberwell office or sites as required.
- Access to confidential counselling and support services.
- Be part of an organisation and a team that is driven to make a difference to the lives of our vulnerable community members.
How to Apply
Click 'Apply Now' to submit your application.
Only short-listed applicants will be contacted.
- Applicants must have the right to work in Australia.
- The successful applicant will be required to undergo a National Criminal History check.
If you require support with the application process, please contact Georgie Venizelos, Talent Acquisition Specialist **********@baptcare.org.au
At Baptcare, we value diversity in all forms and aim to co-create inclusive experiences and communities with our employees, volunteers, the people we work alongside and our partners. We are committed to diversity and inclusion across all we do and to building communities and workplaces where everyone belongs.
Baptcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.
