Executive Assistant

• Unique opportunity to work closely with Aon Affinity & Small Business leader
• Open to applicants across Melbourne, Victoria
• Aon offers hybrid working, open to 4 day per week 

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

This is a pivotal role that demands exceptional time management and organisational skills, an eye for detail and respect of confidentiality, a proactive and flexible attitude and ability to work autonomously in a stakeholder-dynamic environment. Additionally, your ability to quickly build strong professional relationships are crucial in your day-to-day interactions across the business as well as support for the Affinity and Small Business leadership team (6 Client Directors) as required. 

• Proven ability to resolve complex and strategic challenges as they arise.
• Previous administration experience in an Assistant or similar role supporting at the Executive level.
• Diary and email management (operating in Global Time Zones)
• Travel arrangements and provision of travel briefs
• Management of Town Halls both Hybrid and within Interstate Offices
• Responsive and ability to move quickly in fast paced environment.
• Technologically savvy – experience in using full Microsoft suite (including PowerPoint Presentations, Teams meetings, One Note and One Drive), video conferencing, Yammer Posts etc.
• Experience in taking actions / minutes and follow-up
• Supporting governance frameworks (ie Training & CPD Points management) Managing BCP Plans
• Support Key Initiatives for Leadership Team as required
• Flexible working environment with three days per week to support leader from the newly refurbished offices
• Experience in supporting someone in a fast-paced market facing role – i.e. external stakeholder engagement

How this opportunity is different

We’re a team of authentic and smart individuals focused on providing exceptional value to our clients and our local communities. Meaningful and genuine relationships are at the heart of our business success, and we’re proud of our positive impact.

Here at Aon, you’re always more than just a job title. We encourage and support you to expand your knowledge and grow alongside some of the best people in the business – in Australia and throughout our connected global networks.

Skills and experience that will lead to success

• Five (5) years minimum experience in a similar role
• Ability to maintain a high level of confidentiality.
• Exceptional time management and organisational skills
• An eye for detail and respect of confidentiality
• Proactive and flexible attitude and ability to work autonomously in a stakeholder-dynamic environment.
• Ability to manage up and work with Executive Leadership Team and their EA’s
• Managing Team Yammer Posts, events, and Team Engagement

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ReasonableAdjustments@Aon.com

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.