Executive Assistant

Our Executive team is looking for an Executive Assistant! Enhance your administrative skills with this full-time opportunity! 

About the Role 

Reporting directly to the CEO, you will spend your day coordinating all aspects of the Executive Office including meeting coordination, diary management, responding to face-to-face enquiries and correspondence, coordinating the credentialing process for Visiting Medical Officers, assisting with project management, supporting the HR team with onsite tasks, and working in a proactive and efficient way to ensure the smooth running of our Executive Office.

About You

To be successful in this role, you will be a brilliant multitasker, detail orientated and great at planning, organising and problem solving.

You will become a key member of our Executive Team and you will embrace working in a fast-paced environment where no two days are ever the same.

You will be the first point of contact for many of our staff, doctors and patients and a commitment to high quality customer service is essential.

The ability to communicate clearly and promptly, to act within your remit and to manage up as required are critical to your success in this role.

You will also have the following:

• Experience in a busy Executive Assistant role;
• The ability to adapt to fast paced change, problem solve and design process improvements;
• The ability to manage multiple priorities and handle the pressure of a large workload;
• Advanced skills in Microsoft Office suite and ability to learn new systems quickly;
• Proven ability to work effectively in a team environment and independently as required;
• Excellent time management skills and a track record of completing tasks within designated timeframes;
• An understanding of the importance of responding promptly to requests;
• A willingness to learn and the drive to take initiative.

*Experience in a hospital environment is desirable but not essential*

What’s In It For You? 

• Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.  
• Discounts: Ramsay Rewards - Access great deals at major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental. 
• Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7. 
• Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more. 

The Organisation

Ramsay Clinic Northside is part of Ramsay Health Care, Australia’s largest provider of private health care, and is a leading provider of mental health services in New South Wales.

Ramsay Health Care was first established in 1964 with a single psychiatric hospital and has grown to become a global hospital group operating over 480 hospitals and day surgery facilities across 11 countries across Australia, the UK, Asia and Europe.

We pride ourselves on the excellent relationships we have built with leading health care practitioners throughout the organisation. Our hospitals are led by competent and experienced managers renowned for having an “open door” policy for doctors and staff. We strive to provide staff at all levels with career expansion, training and development opportunities and we are known for our commitment to staff through the fostering and development of a special culture known as “The Ramsay Way” which recognises that our people are the key to our success.

Requirements

• Must provide a National Police check conducted within the previous 12 months
• According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases, which may include Covid-19.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

To discuss this opportunity, please contact: Tracey Stobo, Chief Executive Officer, via Email:  ******@ramsayhealth.com.au

 Applications Close: Monday the 4th of March 2024