Executive Assistant and Operations Coordinator

An exciting opportunity exists for an Executive Assistant to support one Senior Executive and run day to day operations, including Events, Hosting Guests and Project Management for a large FMCG leader located in Richmond. 

This position will provide high level administrative and secretarial support to ensure that the company's goals and objective are met. 

We are looking for a high performing professional who is outcome driven and ability to deliver quality administrative outputs in a fast-paced environment. This role would suit an experienced Executive Assistant who is highly organised, with excellent stakeholder management skills.

The ability to manage a varied workload with a strong responsiveness and attention to detail will see you succeed in this role.

About the role

As part of the responsibilities of this position, Executive Assistant will support and manage the following:

• Diary Management to one Executive team member
• Travel & Expenses for Executive Team Member and some General Manager 
• Event Support and Management
• Project Management Support
• Attend leadership meetings - take notes, actions & follow up
• Responsible for all travel and meeting bookings 
• Diary management  

The successful applicant will be responsible for providing confidential and efficient coordination of administration services to ensure the flow of information to and from the office of the relevant stakeholders. Other key tasks within this position will include:

• The ability to prioritise workload so that tasks are completed effectively to a high standard safely and in a timely manner
• Effectively and efficiently liaise with all levels of staff
• Effectively and efficiently liaise with all levels of staff and various other organisations

This position will be a full-time permanent position, Monday to Friday. 

About you

To succeed in this role, you will have a professional and proactive approach and a commitment to ensuring the Administrative function of the Executive Office is effective and efficient.

We are looking for a candidate that has the following skills and experience:

• Corporate organisation experience
• Extremely organised and ability to coordinate processes and efficiencies within the Executive Office
• High attention to detail
• Advanced written and verbal communication skills
• Ability to work under pressure with high prioritisation skills
• Ability to maintain confidentiality on all issues 
• Well-presented and reliable
• Ability to work autonomously and as part of a team
• Collaborative and positive team member

If this role sounds like something you would want to be considered for, please don't waste any time and APPLY NOW for immediate consideration.