Address Benefits
Bonus scheme + competitive salary
18 weeks paid parental leave for primary carers
4x Wellbeing days off per year
Hybrid working environment – 3 days in the office with flexibility
Career development and growth opportunities
Salary sacrificing, discounted health insurance, annual vaccinations and skin checks
Health & Wellbeing Program
Unmind mental wellbeing support program access
Training and working with a supportive and fun team
Community Day, Volunteer leave and purchased leave available
Grow your career at Keyton
With more than 75 villages and more than 17,000 residents nationally, Keyton (previously known as Lendlease Retirement Living), is one of Australia’s leading owners and operators of retirement living communities.
Leveraging over 30 years of experience, our teams work across the country in a variety of departments and business units who all have one thing in common: we all lead with heart, and we’re committed to creating caring and fun-filled retirement communities.
Join us in this exciting period of change, now as a standalone business, focusing on what works best for our people and customers whilst continuing to build our legacy as Keyton.
The role
An exciting and rewarding opportunity has become available for an experienced Executive Assistant to join the Keyton team. Based in our Sydney office, the successful candidate will primarily be responsible for providing high quality senior executive assistance and operational support to Keyton’s Head of Resident Operations.
This is a great opportunity to collaborate with our Executive Leadership Team, contributing to the successes of our committed team here at Keyton.
Reporting to the Head of Resident Operations, your responsibilities include:
Being the first point of contact for all internal/external enquires
Reviewing, filing and responding to emails and verbal enquiries on behalf of the Head of Resident Operations in a timely manner
Diary management
Coordinating extensive travel requirements
Scheduling of regular village visits for Head of Resident Operations & liaising with the CEO assistant, village teams and resident groups
Scheduling, drafting & producing LIVE (all village staff) calls
Developing scripts for LIVE events and coordinating with speakers
Liaison and co-ordination with industry and resident associations
Processing invoices and credit card expenses in a timely manner
Coordination of on-line staff communications
Providing high level administration support as required including managing meeting requests, preparing materials for meetings, meeting minutes, reports, booking meeting rooms, facilities, equipment, catering and services
Organising events and cascade communications to the team
Compiling, managing and distributing various documents to the business
Working closely with the other administrative teams at Keyton to coordinate training, events, communication and other activities including village visits
Assisting with ad hoc special projects as requested.
About you:
Your experience in liaising with senior level executives, as well as having the ability to build rapport with various internal and external stakeholders will see you succeed in this role. As will:
Having a minimum of 5 years’ experience in an Executive Assistant role
Being highly organised and able to effectively manage and prioritise multiple tasks
Excellent computer skills including Microsoft Office, in particular Teams, PowerPoint, SharePoint and Excel
Strong interpersonal, communication and negotiation skills
Exceptional customer service
Maintaining a high level of professionalism at all times
Having a proactive, positive and flexible approach
Ability to work autonomously and prioritise.
Ability to work well within a team environment
Highly motivated and able to take initiative and look ahead
What do we do?
Our purpose is to create places where communities thrive not only for our customers but importantly for our employees.
We do this through creating safe, secure and connected independent living communities where residents have the choice and opportunity to pursue active and social lifestyles, close to essential amenities and services.
We are passionate about what we do – and we are always leading with heart.
It’s time to unlock your future with Keyton.
Please note: The successful applicant must complete a Police Check & will be required to receive an annual flu vaccination between the months of April-October with supporting documentation prior to joining.
At Lendlease we offer workplaces that unite diverse minds; where respect, equitable treatment and equitable opportunity are just the norm. We remain committed to supporting under-represented groups and providing a wide range of inclusion initiatives, so that everyone is supported to thrive.
Our commitment to Diversity, Equity and Inclusion is reflected in our Elevate Reconciliation Action Plan, our Bronze Award with the Australian Workplace Equality Index by Pride in Diversity, and our generous parental leave policy of 26 weeks to any parent regardless of gender.
Lendlease welcomes applicants regardless of gender identity, ethnicity, people with a disability, sexual orientation, or life stage. If you do not meet all the criteria or require adjustments to proceed with your application, we encourage you to reach out for a further discussion.
