Executive Assistant Aps4

Full-time Contract Role Based in Canberra with Flexible Work Options
Great Opportunity to Get your Foot in the Door with a Federal Govt Agency * $50 - $56 Per Hour + 11% Super

• NV1 Security Clearance Or Willingness to Obtain (Australian Citizenship Required)
• Applications close on Thursday 1st February 2024

WHY CS EXECUTIVE GROUP?
CS Executive Group has been a trusted partner for federal and state government agencies since 1988, establishing itself as the premier resource for acquiring top-tier candidates. With a presence in Canberra, Melbourne, Brisbane, and Sydney, our dedication extends beyond traditional recruitment practices. We offer applicants unparalleled support by establishing a direct connection with our recruiters to understand your aspirations for a seamless and successful career progression.
THE CLIENT
The Defence Science and Technology Group (DSTG) is part of the Australian Department of Defence and is dedicated to providing science and technology support for Australia’s defence and national security needs. DSTG is a national leader in safeguarding Australia by delivering valued scientific advice and innovative solutions.
THE ROLE
We are looking for an Executive Assistant (EA) to undertake a range of expert administration and stakeholder engagement duties for DSTG. The contract, initially until 30 May 2024, is subject to review for two possible three-month extensions or any parts thereof, up to November 30, 2024. The EA will work on a full time basis as per the requirements of DSTG and based in Fairbairn Canberra.
The Executive Assistant position will provide general administrative support across the Science Strategic Planning & Engagement (SSPE) Division.

• This will involve assisting with various administrative tasks, from assisting line areas with events support, to maintaining spreadsheets and databases specific to the business areas, to managing and ordering stationery and to booking domestic and international travel arrangements

• Ideally the person would have previous APS administrative experience, good customer skills and computer skills. It is desirable that the successful candidates have also had previous events coordination experience.

Some of the tasks associated with this role include:
Task Description

• Perform straightforward tasks that support the delivery of procedural, operational, administrative and business support activities across Defence;

• Respond to straightforward operational, procedural, administrative and business support enquiries and maintain accurate records and files in accordance with relevant Defence work practices, procedures and policies;

• Acquire and apply the skills, knowledge and experience necessary to provide advice and services for a range of straightforward operational, procedural, administrative and business support activities;

• Clarify and apply an understanding of Defence’s corporate requirements including relevant legislation, established principles, work practices and procedures necessary to achieve work area outcomes;

• Build and sustain relationships with team members, stakeholders and actively participate in team work and group activities;

• Listen to internal and external stakeholders and respond under limited direction to changes in stakeholder needs and expectations to achieve outcomes;

• Collect and consolidate data and information and provide assistance in the preparation of written submissions, reports and other correspondence for internal and external stakeholders;

• Select the appropriate course of action to progress work to meet business objectives, seek advice and guidance on more complex issues; and

• Understand the operational, technical and resources requirements of a task and assist in the coordination, delivery and reporting of that task.

SELECTION CRITERIA
To be considered eligible for this opportunity:

• An active NV1 security clearance is required or the willingness to obtain one (Australian citizenship is mandatory).

• Experience in managing communications.

• Excellent organisation, liaison and negotiation skills.

• Sound writing and presentation skills.

• Ability to produce communications collateral.

• Ability to work cooperatively in a team environment.

Minimum qualifications:
Administration & coordination, with two or more years' experience, OR an equivalent combination of education and experience sufficient to successfully perform the essential functions of the position.
APPLICATIONS
Applicants are required to submit a resume. To support your application, we encourage you to submit a cover page statement of claims, commonly referred to as a 'one-page pitch'. This statement should detail the candidate’s skills, knowledge, and experience, explaining why they are a suitable fit for the role(s) while addressing the duty statement and selection criteria.
For a confidential discussion about this role, please call on or on . Alternatively, email or .
APPLICATIONS CLOSE ON THRUSDAY 1ST FEBRUARY 2024
THANK YOU
Given we appreciate the effort it requires to express an interest in response to a job advert, we would like to thank you in advance for taking the time to apply for this role. Unfortunately, due to the large volume of applications we receive daily, we typically only make contact with individuals whom we consider to have suitable qualifications and experience to be assessed further for shortlisting.
Nevertheless, all resumes submitted to CS Executive Group are retained on our database-you might therefore be contacted by us for suitable roles arising in the future.
Please follow our LinkedIn page to be notified when we have new job opportunities:
Apply Now
Labour Hire Licence No:
Site Map
Company
Resources
Follow us
CS Executive Group acknowledges the Traditional Custodians of Country throughout Australia and their continuing connection to land, waters, and community.
We pay our respect to them, their cultures, and Elders-past, present, and future.
Copyright © CS Executive Group. All Rights Reserved 2019
YOUR APPLICATION
Step 1 of 5
20%

• How did you hear about this opportunity?*

PERSONAL INFORMATION * Name*
First Last * Email Address*

• Contact Phone Number*

• LinkedIn

• Where are you staying now?*

• Victoria
• New South Wales
• Queensland
• Western Australia
• South Australia
• Northern Territory
• Australian Capital Territory
• Tasmania
• Other
• What countries do you have PERMANENT full working rights in?*

Use Control Key to select more than one.
AVAILABILITY * Available To Begin Employment*

• Now
• 2 Weeks
• 1 Month
• 1-2 Months
• 3 Or More Months

EDUCATION * Highest Tertiary Level Achieved*

• Non-Qualified
• Certificate
• Diploma
• Degree
• Honours
• Masters
• PhD
• Year of Graduation*

PREFERENCES * Where you would consider working*
Use Control Key to select more than one.

• Preferred Work Type*

Use Control Key to select more than one.

• What is your current salary?

If you are working at the moment, please specify your current salary.

• Minimum Annual Base Salary Expectations*

• $0 - $50,000
• $50,000 - $70,000
• $70,000 - $100,000
• $100,000 - $150,000
• $150,000 - $200,000
• $200,000 - $250,000
• $250,000 - $300,000
• $300,000 - $400,000
• $400,000 - $500,000
• $500,000 +
• Are you of Aboriginal or Torres Strait Islander descent?*

DOCUMENTS * Cover Letter*
Accepted file types: docx, doc, pdf, Max. file size: 256 MB.

• Resume*

Accepted file types: docx, doc, pdf, Max. file size: 256 MB.

• Please choose which job opportunities you are interested in.*

• New Job Opportunities straight to your inbox.*

Join our weekly newsletter and be the first to know about the latest Job opportunities, career advice, and more.

• Privacy Statement: GDPR*

I give permission and understand that CS Executive Group will store my information on their secure servers in Australia.