Executive Assistant - Aps6

The Role:
The Department are looking to fill a range of APS 6 Executive Assistant and Taskforce Coordination roles. These roles play an essential support role to the Executive and to the Project Teams within the Taskforce, providing timely, efficient, and effective high level office administration and executive support.
Duties:

• Provide high level administrative support to the Senior Executive Leadership team and broader STS taskforce, as required.
• Proactively assist the SES with preparation for meetings, including agendas, briefing notes, and presentations and diary management and coordination, including scheduling appointments and organising travel.
• Liaise with stakeholders of all levels including the Minister's Office, and providing assistance with general enquires.
• Assist with the management of corporate functions within the team. Coordinate and reconcile financial commitments for your Branch Head consistent with policy and/or guidelines.
• Draft correspondence, briefing notes and other reporting as required, including coordinating preparation and clearance for meeting papers.
• Ensure appropriate level of governance requirements are met for all organisational documents and processes.
• Maintain and update administrative practices, systems and procedures to improve efficiency and service delivery.

• Provide strategic support and advice to Taskforce SES and undertake quality assurance for STS Taskforce products.

• Coordinate and align Taskforce strategic planning and engagement. Support the coordination of strategic activities for the Taskforce including planning days, showcases and capability building sessions.
• Contribute to and implement improved practises and processes, both individually and as part of the broader Executive Advisory and Taskforce Coordination team.

• Arrange meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
• Manage the coordination of Taskforce Ministerial and inter-agency engagements including Interdepartmental meetings, Steering Committees and other key engagements, as required.
• Play a key role in mentoring and developing the STS Taskforce Executive Assistant cohort.

Skills and Experience Required:
It would beneficial for candidates to have experience and/or qualifications

• A minimum of 3 years' experience providing executive support and / or coordination to a high-profile and fast-paced organisation.
• Qualifications in management, business, administration
• Government experience either at a state or federal level.
• Experience in managing highly sensitive information and correspondence in system (e.g. CABNET)

Location and Contract Term: This role is Canberra based. Contract till June 2024 with options to extend till June 2025 pending budget and delegate approval.
Security Requirements: Applicants must be Australian Citizens and hold a baseline security clearance.
How to Apply:
Applications closes COB 10 January
Please upload your resume to apply. Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks
Please note you may need to complete selection criteria to complete this application process. We will be in touch with instructions for suitably skilled candidates
Call Kelly 0480 002 457 or 1300 944 936 or email kelly@whizdom.com.au for any further information
STS EL1 Communications and Media October 2023 2