Executive Assistant

EA to Executive Director Finance and Logistics (CFO) and Director Facilities Management

• Be part of a supportive and inclusive team-based workplace culture
• Full Time permanent role, with monthly ADOs and Salary Packaging options
• Enhance your EA skills within a leading Victorian health care service

Use your excellent forward planning and organisational skills to provide confidential and effective executive assistant and administration support to the Executive Director Finance and Logistics (CFO) and the Director Facilities Management.

With previous experience working at an executive or board level, we are seeking an experienced EA with a confident can-do attitude. This role will suit someone capable of managing a range of responsibilities while maintaining sensitive information with integrity and confidentiality.

About you

You are a friendly, articulate and collaborative person. Someone who enjoys being a true partner to the senior leaders you support. You thrive working in a fast paced environment while maintaining high levels of discreation and professionalism. You are a motivated self-starter with excellent time management skills and the ability to anticipate and navigate changing needs and problem solve to ensure both the Executive and Director are always briefed and prepared.

Key Responsibilities

Covering all aspects of traditional executive assistance, you will be proactive in your approach to ensure the Executive and Director excel in their day to day operations.

• Effective diary management, preparation of agendas, and document management
• Management of calls and responses to internal and external stakeholders as required
• Prep for meetings and prepare and distribute board packs and associated activities for Board and Committee meetings
• Client management & liaison, ensuring the smooth handling of stakeholder queries
• Able to work collaboratively with other Executive EA’s, leaders and staff across the organisation

About You:

• Previous experience in an EA position, (ideally within a Finance function and with regular interaction with the Board of Directors)
• Excellent MS Office skills
• Excellent interpersonal and communications skills
• The ability to demonstrate initiative and attention to detail

Culture fit is essential. We are a values driven organisation and we seek an approachable, adaptable, and collaborative individual to join us in our busy ever-changing environment.

Our Commitment to You:

• Work with a team who put people first, lead with kindness and achieve excellence together.
• Enjoy an environment that is stimulating, provides the opportunity for professional development, and the rewards of contributing to really make a difference.
• Comprehensive Health & Wellbeing Programs including; Staff Gym, staff health service, peer support program and Employee Assistance Programs

Interested?

If this opportunity excites you and you have the right foundational experience and qualifications, we encourage you to apply. We will be shortlisting applicants for interviews immediately. Don’t delay!

For a confidential discussion please connect via the details below.

All appointments are made subject to a satisfactory Criminal History Record Check. All RMH employees are required to provide evidence of an immunisation assessment including evidence of vaccination against COVID-19 (3 doses) and Influenza with a TGA approved vaccine (mandatory for all clinical and or patient facing roles) prior to commencement. This is in accordance with the Victorian Minister of Health’s Mandatory Vaccination Orders for COVID-19 and legislated requirement for influenza vaccination.

Please Note - recruitment is ongoing, with interviews commencing as soon as suitable candidates are received
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