Executive Assistant

Job Description:IntroductionJoin our growing team of dedicated professionals at Gallagher Bassett, who guide those in need to the best possible outcomes for their health and wellbeing. You'll be part of a resilient team that works together to redefine the boundaries of excellence. At our organization, we value collaboration and making a positive impact in the lives of our clients and claimants, offering you the opportunity to join a team where your skills and dedication can truly make a difference. GUIDE. GUARD. GO BEYOND.We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.
OverviewGallagher Bassett (GB) is Australia's largest Third Party Administrator (TPA). Our focus is refreshingly simple: we manage insurance claims on behalf of insurers, brokers, government bodies and self-insured corporations.Drawing on our global network and extensive local resources, Gallagher Bassett provides customised claim and risk mitigation solutions that improve our clients’ outcomes. As pioneers in this fast growing sector, we continue to set the benchmark for quality, customer service and TPA systems across all insurance sectors.Gallagher Bassett has six offices in Australia located in the Northern Territory, Adelaide, Perth, Brisbane, Melbourne and Sydney, and employs over 1,600 staff.
How you'll make an impactWe are currently seeking an experienced Executive Assistant (EA) to provide tailored support to our Chief General Counsel (CGC). You will also support, where required, the People & Culture team and Heads of the Legal and Risk teams.You will provide high-level executive support dealing with highly confidential information, diary management, expense management, coordinating travel, event management, organising and providing support at management meetings as well as liaising with other key internal and external stakeholders.On a day-to-day basis, you will:

• Provide organisational and coordination support to the CGC and General Manager – People & Culture and as required to their direct reports along with managing key stakeholders and relationships
• Provide “complete” administrative support including responding to incoming emails, calls and enquiries from the business, and take actions when appropriate
• Manage complex diary and a high-volume email Inbox effectively to maximise time efficiency
• Coordinate and prepare for meetings, including the preparation of agendas and distribution of minutes
• Coordinate travel, for both domestic and international meetings, events and conferences
• Reconcile credit card expenses and personal expense reimbursements in a prompt and timely manner, ensuring that key dates are met for payment
• Preparation of presentations for internal and external speaking engagements, including keynote presentations if required
• Manage key stakeholders and relationships (both internal and external) of the CGC and General Manager – People & Culture
• Coordinate functions and events as and when required
• Manage filing and other records in a timely and effective manner
• Lead and/or participate in ad hoc project work as required

About youWe are interested in hearing from people who have:

• Demonstrated experience working as an EA supporting C suite leaders
• Intuition, innovation and forward thinking are critical skills for this role
• Attention to detail and high quality output
• Strong client service ethic with the willingness to go the ‘extra mile’, and have fun while doing so
• An organised, efficient and detail-orientated approach
• An analytical mindset to solving problems as well as being able to think on your feet
• Excellent interpersonal skills
• A proven understanding on how to prioritise work and understanding of how to balance competing requests, deadlines and requirements
• A responsive and thoughtful approach to internal and external requests
• Demonstrated integrity with developed teamwork and interpersonal skills
• Advanced Microsoft Office skills

Working with us:GB values its employees and offers a friendly, comfortable working environment that facilitates a Work and Life Balance! GB recognises that our benefits program holds a different value or meaning to each employee. At GB, there are a number of benefits available to our team to ensure we capture a wide range of products and services that we believe will positively impact our diverse workforce.Just a few of our benefits include:

• Discounted Insurance
• Dress for your day
• Novated Leasing
• Flexible & hybrid working

To apply:If this role sounds like your new career– we want to connect! Click on Apply for this Job. To be considered for this opportunity you must have right to live and work in Australia when applying. Agency applicants will not be considered for this position.