Executive Assistant & Business Support Coordinator

About Maranoa Regional Council: Maranoa Regional Council is a local government authority committed to serving and enhancing the communities within its jurisdiction. With a focus on community safety, environmental stewardship, and regulatory compliance, Maranoa Regional Council plays a vital role in ensuring the well-being and prosperity of the region.

About the Region: The Maranoa region, located approximately 500km west of Brisbane, covers 58,830km and is home to around 13,000 people. With a proud agricultural history, the region has experienced industrial expansion in the energy and tourism sectors.

Position Overview: As the Executive Assistant & Business Support Coordinator, you will play a pivotal role in providing senior-level executive support to the Director. Your primary responsibilities will revolve around managing complex diary schedules, correspondence, and facilitating seamless communication with internal and external stakeholders. Additionally, you will be instrumental in coordinating various administrative tasks to ensure the efficient functioning of the Director's office.

Key Responsibilities:

Director Support:

• Act as the initial point of contact for internal and external queries directed towards the Director.
• Manage the Director's calendar, including scheduling meetings and appointments.
• Assist in resource management, such as budget requisitions and payments.
• Coordinate correspondence, including drafting responses on behalf of the Director.
• Prioritise and categorise emails, manage due dates, and allocate actions in the Director's inbox.

Council, Directorate & Stakeholder Meetings:

• Research and assist in preparing reports and presentations for Council meetings and briefings.
• Draft meeting correspondence and reports for review by the Director.
• Coordinate the signing of meeting correspondence and action Council meeting resolutions.
• Monitor and follow up on outstanding items related to Council resolutions.

Projects:

• Collate information and prepare corporate reports and registers.
• Collate responses to queries from external agencies, including data collection and analysis.
• Identify and propose opportunities for continual service improvements.

Customer Service and Requests:

• Provide professional and efficient support to internal and external Council customers.
• Draft acknowledgment letters and responses for requests received by the Department.
• Update and action customer requests within Council's system, ensuring accurate records are maintained.

Qualifications and Licences:

• Mandatory: Current C (Car) Class Driver License, Tertiary or vocational qualifications in Business-related discipline or equivalent experience.
• Desirable: Supporting skills and experience related to the Directorate's programs and operations.

Required Skills & Experience:

• Demonstrated experience in an executive-level administrative environment.
• Strong stakeholder management and networking abilities.
• Exceptional organisational and time management skills.
• Proficient in Microsoft Suite, Adobe Acrobat, and ability to adapt to new software.
• Commitment to teamwork, with the ability to work autonomously.
• Previous experience in local government or a similar environment is advantageous.
• Proactive and self-starting approach to tasks.

Details and Benefits:

• Location: Roma, Qld
• Full-time position - 36.25 hours per week
• Queensland Local Government Industry (Stream A) Award ? State 2017 - Level 5
  
• Superannuation & Annual Leave Loading
• 5 weeks annual leave
• 15 days personal leave
• Fortnightly Rostered Days Off (RDOs)
• Employee Assistance Program & Social Club
• Salary sacrifice facilities (rural remote rent assistance, novated leasing, additional super contributions)
• Relocation assistance available - terms & conditions apply

How to Apply: please submit your:

• Covering letter stating why you are interested in the position and what you will bring to Maranoa Regional Council.
• Current resume (CV).
• Address the questions presented in the application form.

We recommend you prepare these documents before you commence your online application because you will be asked to upload them.

Click Submit

Maranoa Regional Council is an equal opportunity employer, and we encourage applications from candidates of all backgrounds. We actively support diversity and inclusion in our workplace. Applications will be reviewed as they are received, and interviews may be conducted prior to the closing date.

Applications from agencies will not be reviewed or considered.

This role will require reference checks, medical assessment including drug and alcohol screen, driver's licence check and criminal history check.

Council reserves the right to close the listing early if a suitable candidate is selected.

For more information:

Website: www.maranoa.qld.gov.au

Telephone: 1300 007 662