AddressAbout the role
In this role, you will provide secretarial and administrative support to the Executive Director and promote sound communication between the office and its internal and external customers.
Work type: Temporary full time (9 months)
Classification: Band 6 ($90,263 - $97,365 pa plus super)
Key responsibilities include:
- Assist the Executive Director in the performance of the functional duties and responsibilities of the Unit.
- Build relationships with key stakeholders both within and external to the organisation.
- Provide support and information to the Divisional Managers as required.
- Cultivate and maintain strong team relationships among colleagues.
- Co-ordinate quality and document control of all Council and Executive Management reports and Divisional policies and procedures.
- Research information on a range of issues, develop recommendations and prepare presentations.
- Monitor the Divisional Corporate Plan and provide regular updates to the Executive Director.
- Assist in the development and monitoring of the Executive Directors annual budget.
- Direct incoming communications and prepare draft responses on behalf of the Executive Director
About you
To be successful in this role, you will have a Tertiary qualification in a related discipline and some relevant senior secretarial experience, OR extensive experience in a senior secretarial/Executive Assistant role.
Essential Experience:
- Superior organisational skills, including experience in the organisation of meetings, seminars, travel, etc.
- Ability to co-ordinate the office of a Senior Executive.
- Highly developed keyboard skills and proficiency in the use of a personal computer, advanced skills in MS Office (Word, Excel, Powerpoint, etc), electronic diary management, internet with an ability to quickly learn other applications as required.
- Well developed written communication skills, enabling incumbent to prepare draft reports, letters, agendas and correspondence as required.
- Demonstrated negotiation and assertiveness skill and ability to use initiative in resolving problems
- Ability to effectively monitor projects and provide status reports on the General Manager.
- Ability to conduct research.
- Basic budgetary and financial skills.
- A current Victorian Driver's Licence.
If this sounds like the role for you, then click apply now!
Child Safety Responsibilities
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.
Diversity and Inclusion
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.
Create our future together at the City of Greater Geelong
At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung Country such a great place to live, work and study.
We’re going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.
Our Community is made up of diverse people from all walks of life, and it’s important to us that our workforce represents and celebrates this strength.
We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.
If you’re excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit apply – we’d love to meet you!
We particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, people with diverse culture and linguistic backgrounds and people with disability.
A career with us
Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning ‘speak and talk together’ in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.
We’re committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.
We offer:
- salary sacrificing and novated lease options
- cultural and ceremonial leave
- study leave
- paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
- IVF, surrogate and miscarriage bereavement leave
- training and career development opportunities
- a healthy and safe environment
- our employee wellbeing program
- corporate membership rates at Swim Sport and Leisure facilities
- unlimited access to LinkedIn Learning
Applications and Enquiries
Click the Position Description link to view more information about this position.
(Position Description Word Version)
(Position Description PDF Version)
Applications close Sunday 2 June 2024 at 11:55pm.
Enquiries: Fiona Chapman | Senior Talent Acquisition Consultant | ********@geelongcity.vic.gov.au
Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at *******@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.
We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.
