Executive Assistant - Hips

Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 4
Remuneration: $35.22 - $36.03 Per Hour + 11% Super + Salary Packaging
Hours Per Week: 32
Requisition ID: REQ461461
Applications Close: Tuesday, 6th February 2024
Executive Assistant
Hunter Integrated Pain Service
Awabakal Country - John Hunter Hospital
This is a targeted position in accordance with Policy Directive ( ) NSW Health Good Health - Great Jobs: Aboriginal Workforce Strategic Framework 2016 - 2020. Preference will be given to applicants of Aboriginal or Torres Strait Islander descent who meet the selection criteria. Exemption is claimed under S21 of the Anti-Discrimination Act 1977. Aboriginal applicants must demonstrate Aboriginality by providing documentation before the interview in addition to addressing the selection criteria. For information on Confirmation of Aboriginality requirements click .
In the event there are no suitable Aboriginal applicants then applications from non-Aboriginal applicants will be considered.
Where you'll be working:
The position will be based within the Hunter Integrated Pain Service, located at the Lodge Building on the John Hunter Campus, working alongside the clinicians and other administration staff to provide services to our clients.
The Hunter Integrated Pain service is a multi-disciplinary service that works collectively to support patients who experience chronic pain through outpatient appointments.
We provide advice and education to General Practitioners in the community on how to support patients who are living with chronic pain.
About the role:
The provision of high-level and comprehensive secretarial and administrative support to the Director of the Hunter Integrated Pain Service (HIPS) (and other senior clinicians as directed).

• Tasks will include diary and email management, minuting, collating, and circulating documentation for meetings
• The role encompasses the need for excellent written and verbal communication skills, initiative, analytical thinking, and the ability to problem-solve
• You will work closely with HIPS Team Leader to achieve service delivery outcomes including; running reports, WHS, staff leave management, and rostering
• You will support the secretarial staff with the clinical workload, including the management of groups and outpatient appointments

Benefits:

• Sustainable Healthcare:
• ADO's each month (for full-time employees)
• 4 weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals

About you:

• You are a highly organised administration professional with strong administration experience and skills
• You can work within a team environment as well as on an individual basis
• You possess excellent communication skills including accurate spelling, good comprehension, confidence in the spoken word, and the ability to deal confidently and courteously with people at all levels
• You have demonstrated self-driven capability in administrative support and are passionate about delivering services that make a positive difference to the community

Need more information?

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For role related queries or questions contact Hema Rajappa on Hema.Rajappa@health.nsw.gov.au
Information for Applicants:
An eligibility list will be created for future permanent part time and temporary part time vacancies.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: .
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health or provide an approved medical contraindication certificate (AIR Immunisation History Statement) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.
Acceptable proof of COVID-19 vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement (IHS), or AIR COVID-19 Digital Certificate, or AIR COVID-19 and Influenza IHS. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.?
Salary Packaging: is beneficial to most HNELHD employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting via or 1300 40 25 23.
HNE Health employees may be eligible for a range of such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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