Address
Form of workExecutive Assistant
Temp to Perm opportunity
$108K - $117k + super
Sydney CBD Location with Hybrid working
We are partnering with our client who are a national organisation withing the realm of the property industry.
They are looking for an experienced Executive Assistant to join their team who will primarily be responsible for providing high quality senior executive assistance and operational support to their Head of Operations.
This is a great opportunity to collaborate with their Executive Leadership Team, contributing to the successes of the committed team.
This is not just your standard EA/administrative role, it will be quite hands on, constantly on the phones, triaging complaints, problem solving, pre-empting and putting out fires. It is more of a business partnering/project management role and they are looking for someone who wants a challenge. It would suit someone looking to ramp up their career not slowdown in their next role.
Reporting to the Head of Operations, your responsibilities include:
- Being the first point of contact for all internal/external enquires
- Reviewing, filing and responding to emails and verbal enquiries on behalf of the Head of Operations in a timely manner
- Diary management
- Coordinating extensive travel requirements
- Scheduling of regular visits for Head of Operations & liaising with the CEO assistant, other teams and groups
- Scheduling, drafting & producing LIVE (all staff) calls
- Developing scripts for LIVE events and coordinating with speakers
- Liaison and co-ordination with industry and resident associations
- Processing invoices and credit card expenses in a timely manner
- Coordination of on-line staff communications
- Providing high level administration support as required including managing meeting requests, preparing materials for meetings, meeting minutes, reports, booking meeting rooms, facilities, equipment, catering and services
- Organising events and cascade communications to the team
- Compiling, managing and distributing various documents to the business
- Working closely with the other administrative teams to coordinate training, events, communication and other activities including village visits
- Assisting with ad hoc special projects as requested.
About you:
Your experience in liaising with senior level executives, as well as having the ability to build rapport with various internal and external stakeholders will see you succeed in this role. As will:
- Having a minimum of 5 years' experience in an Executive Assistant role
- Being highly organised and able to effectively manage and prioritise multiple tasks
- Excellent computer skills including Microsoft Office, in particular Teams, PowerPoint, SharePoint and Excel
- Strong interpersonal, communication and negotiation skills
- Exceptional customer service
- Maintaining a high level of professionalism at all times
- Having a proactive, positive and flexible approach
- Ability to work autonomously and prioritise.
- Ability to work well within a team environment
- Highly motivated and able to take initiative and look ahead
If you think this is the perfect next role for you then please apply now! Please note as this role is a Temp to Perm opportunity then applicants will need to already have full working rights in Australia, there are no sponsorship opportunities with this role.
