Address Job description
Agency Department of Corporate and Digital Division Agency Business Systems – Justice and
Development General Government
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $73,091 - $83,611 Location Darwin
Position number 44745 RTF 288156 Closing 01/02/2024
Contact officer Serena Rodrigues on 08 8985 8126 or Serena.Rodrigues@nt.gov.au
About the agency https://dcdd.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=288156
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website. Aboriginal applicants will be granted priority consideration for this vacancy. For
more information on Special Measures plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support .
Context statement
Agency Business Systems (ABS) – Justice and General Government (JGG) manage client agencies’ core business digital
systems through their life cycle from strategy to design, development, release and deployment, operational delivery,
maintenance, support and retirement.
Key duties and responsibilities
1. Provide comprehensive administrative support to an Executive, which may include:
Providing high level secretarial support including minute-taking and logistical support to working groups, committees
and events / functions
Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings, and travel arrangements
Maintaining appropriate administrative systems, registers, processes, databases and record management, ensuring
effective and efficient workflows within the unit
Managing a range of procurement functions including travel arrangements, purchasing and processing credit card
transactions
Supporting working groups and committees, and for events / functions the Executive / work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to all levels of staff
within the agency; the Minister’s office; external stakeholders; and the general public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with
a willingness to adopt new technology.
3. Well-developed professional, interpersonal and influencing skills, with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive
improvements.
Further information
The selected applicant must consent to a probity check to confirm they have no significant criminal history record or
associations. A pre-requisite for the probity check is permanent residency or Australian citizenship.
Approved : January 2024 Karen Weston, Senior Director ABS-JGG
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