Address
Form of workAre you motivated, have great attention to detail, and enjoy working in a busy and dynamic environment? Then we would like to meet you!
About us
Our beachside office is home to 2 businesses: Ingwersen & Lansdown Solicitors, and Ingwersen & Lansdown Securities. The Partners of the law firm are also the Directors of the Securities Company. Both entities are privately owned with a strong focus on client-service, people, and culture.
Ingwersen & Lansdown Solicitors (ILCO)
Ingwersen & Lansdown have been providing experienced legal advice to clients throughout Australia and worldwide since 1974.
The Firm’s areas of practice include:
- Buying & Selling Property in QLD
- Assisting Builders and Developers
- Wills, Estates & Elder Law
- Retirement Villages
Ingwersen & Lansdown Securities Limited (ILSL)
ILSL have been a private lender for 25 years and are specialists in Mortgage Investments. The Fund seeks to provide Investors with regular returns by investing funds raised in loans secured by mortgages over real property.
We are licensed by the ASIC as a responsible entity for the purposes of Corporations Law.
About the role
We want you to bring your organisational skills, enthusiasm and energy to this newly created role supporting our Executives and maintaining the day-to-day running of our Office, which employees 35 staff.
Key Responsibilities
Office Coordinator duties:
• Forms strong and productive relationships with external suppliers & key stakeholders that support and supply the business.
• Timely and cost-effective management of repair and maintenance issues at the office
• Ensure equipment and facilities are operating at optimal levels.
• Liaise and coordinate operation of all IT resources at the office in conjunction with the IT & Management Team to minimize downtime and maximise efficiencies. Note: Advanced IT skills not required, however you will be required to liaise with our external IT team. We are agreeable to upskill overtime.
• Liaise and coordinate with external accountants in relation to the family office bookkeeping & reporting requirements.
• Support the Management team with on-boarding new employees, ensuring they have the appropriate equipment and material for their first day including technology set up, security and coordinating required meetings, and completing office induction for all new starters
Executive Assistant duties as required including:
• Provide administrative assistance to our Executives including typing, formatting, distribution of mail, photocopying, data entry, filing, managing diaries & solving potential scheduling conflicts, fielding phone calls, and completing assigned tasks as and when required.
• Maintain accurate and up-to-date records, files, and databases. Organising documents systematically for easy reference.
• Book travel and accommodation.
• Assist with word processing.
• Assist with advertising and marketing communications, including mailouts, website information, and co-ordination with external consulting firm on various projects.
Event Team management:
• Organise and book venues for the Staff Christmas Party and ad hoc events.
• Arranging in-house fundraisers and celebrations such as Friday afternoon drinks and nibbles, birthdays morning teas, and wellness program activities.
About You
• Stakeholder management
You will love working with people and take pride in communicating clearly and effectively to ensure the desired outcomes are achieved.
• Operational excellence
Impeccable organisational, meticulous attention to detail, excellent time management and ability to prioritise competing tasks effectively.
• Adaptable
Schedules shift, priorities change, urgent matters arise; someone who can be flexible and adaptable to the dynamic nature our business with larger ambitions is the type of person who would excel in the role.
• Experienced
Having experience as an Office Co-Ordinator or Executive Assistant is desired. However, if the opportunity inspires you, then we would love to hear from you.
Personality will be a key factor, but skills highly regarded to thrive in this role include:
• Proven experience providing support to Executives & Office Management Co-ordination
• Intermediate/advanced Office 365.
• Good communicator both written and verbal.
• Good administration skills.
• Discretion and confidentiality in handling sensitive information.
• Well organised and have good initiative to progress with tasks.
• Willing to learn and progress. Courses offered to continue upskilling.
Please note that this is a fulltime inhouse position.
Interested?
Submit your application here now
Please note only short-listed applicants will be contacted.
No agency emails or calls please – we will reach out to our preferred suppliers at a later date if necessary.
