AddressIn this role you will provide high-level administrative support to our client. You will be responsible for managing their calendar, coordinating meetings and travel arrangements, drafting correspondence, and handling confidential information.
With your exceptional communication skills and attention to detail, you will play a crucial role in ensuring smooth operations within the organization. The ideal candidate will be proactive, efficient, and able to prioritize multiple tasks in a fast-paced environment. Strong problem-solving skills, the ability to maintain confidentiality, and a keen eye for detail are essential to succeed in this role.
Responsibilities
- Screen, direct, and manage phone calls, emails, and other inquiries.
- Manage and maintain executive schedules, including arranging meetings and appointments.
- Prepare and draft correspondence, memos, reports, and presentations.
- Take agenda and meeting minutes.
- Conduct research and prepare briefing materials for meetings and presentations.
- Handle sensitive and confidential information with utmost discretion.
- Carry out VISA application process for clients, ensuring all necessary data is prepared and entered accurately.
- Process and review customer invoices for accuracy and completeness.
Requirements
- Proven experience as an Executive Assistant or in a similar role.
- Excellent organisational and time management skills.
- Exceptional written and verbal communication skills.
- Proficient in MS Office.
- Strong problem-solving and decision-making abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Keen attention to detail and accuracy.
- Self-motivated and able to work independently.
- Strong interpersonal skills and the ability to work effectively with all levels of the organisation.
We are ready to hire, Apply Now!
Additional information- Casual working opportunity, 2-3 days a week (flexible hours)
- Wollongong based - UoW Innovation Campus - Beautiful Modern Office & Facility
- Potential for fulltime hours depending on skills.
