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Form of workJoin the team and play a pivotal role in supporting the Director of Trauma in a dynamic healthcare environment!
Applications Close: Monday, 15th April 2024
Executive Assistant
Trauma
Awabakal Country - John Hunter Hospital
Open Targeting under Anti-Discrimination Act 1977 – Advertisement
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion
About the role:
We are currently seeking a highly organised and proactive Executive Assistant to join our team, supporting the Director of Trauma in a dynamic healthcare environment. This pivotal role involves managing the Director's diary and facilitating the smooth coordination of meetings and appointments, both locally and overseas.
The successful candidate will be responsible for overseeing the recruitment process for unaccredited trainees and providing essential support to postgraduate fellows annually. Additionally, they will play a vital role in ensuring the efficient running of various Trauma Service initiatives, including rostering for journal club and multidisciplinary trauma forum meetings. Coordinating contingent workers, clinical observers, and BMed students will also be part of the responsibilities, alongside assisting in the preparation of the RACS Continuing Professional Development Recertification Program.
Strong communication skills are essential as the role involves composing correspondence on behalf of the Director. This position offers an exciting opportunity for a proactive individual with excellent multitasking abilities to thrive in a challenging and rewarding environment. This role will be supported by the Administration Manager as well as the Director of Trauma and Trauma secretaries. Training and Orientation will be provided.
Where you'll be working:
John Hunter Hospital is the busiest Trauma Centre in New South Wales. It is the only Major Trauma Service (level 1 trauma centre) outside Metropolitan Sydney. John Hunter Hospital is the only combined adult and paediatric trauma centre in NSW.
The NSW Government has committed $835 million to redevelop the John Hunter and John Hunter Children's Hospital. The John Hunter Health and Innovation Precinct project will deliver an innovative and integrated precinct with industry-leading facilities. The project will work in collaboration with health, education, and research partners to meet the current and future needs of the greater Newcastle, Hunter New England, and Northern NSW regions.
Benefits:
- Access to training and orientation, enabling a smooth transition into the position and ongoing professional growth.
- Sustainable Healthcare: Together towards zero.
- Proximity to shopping and other services.
- ADO's each month (for full time employees).
- 4 weeks annual leave (pro-rata for part time employees).
- Employee Assistance Program (EAP) for staff and family members.
- Opportunity to work and collaborate with a range of non-clinical and clinical professionals.
This position is for you if:
- You can prioritise workload and multi-task with a diverse range of tasks and issues.
- You can exercise independent initiatives to problem-solve and triage.
- You can work in a demanding, busy, and complex environment where there are competing priorities and staff working to strict deadlines.
- You understand the Health Medical Recruitment processes and/or willingness to learn.
- You have Executive Assistant and/or Secretarial experience including management of diaries.
Need more information?
For role-related queries or questions contact Georgie Smedley on ***************@health.nsw.gov.au
Information for Applicants:
No job share arrangements will be considered.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
An eligibility list will be created for future permanent part time and temporary part time vacancies.
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: http://bit.ly/HNEHealthSteppingUp.All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA). New applicants must have completed the vaccination course prior to commencement with NSW Health or provide an approved medical contraindication certificate (AIR Immunisation History Statement) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.
Acceptable proof of COVID-19 vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement (IHS), or AIR COVID-19 Digital Certificate, or AIR COVID-19 and Influenza IHS. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.
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