AddressSecretary/EA to join the Executive Support team with either State Govt or Council experience based in the City.
Pay Rate between $55-59p/h + Super
38Hr Week - Mon- Fri assign to the end of the year
Hybrid work available 3 days in office and 2 days WFH.
The successful candidate will have a tertiary qualification related to business administration or extensive relevant experience and thrive on working in a high-pressure environment with the ability to prioritise and achieve strict deadlines with minimum supervision. You will have previous experience working in a fast-paced environment at the Executive Assistant level or similar role.
Key accountabilities:
- Receive and process all appointment requests to the Executive Director ensuring requests are prioritised and actioned accurately and efficiently.
- Deliver a comprehensive range of high quality and confidential administrative duties to support the Executive Director, and assist the Manager Executive Support, in their leadership and management of the Office.
- Delegate and prioritise requests/invitations returned by the Executive Director to the appropriate business units, follow up and collate information to ensure the timely processing of requests to meet office requirements.
- Liaise, collaborate and build professional relationships with a diverse range of internal and external stakeholders to ensure effective communication, administration and coordination.
- Act as the first point of contact for stakeholders and maintain professional and timely communication and correspondence to internal and external stakeholders.
- Communicate the Executive Directors instructions and directions to external stakeholders and staff where appropriate.
- Maintain and collate the Executive Director electronic and hard copy diaries, providing updates in daily, weekly, fortnightly and quarterly formats.
- Participate in forward planning for the calendar on a yearly, monthly and weekly basis
- Maintain high ethical standards, exercise discretion and ensure confidentiality of sensitive issues are handled appropriately.
- Maintain tracking in TRIM and other filing systems for all appointment requests, responses, including escalations and redirection of enquiries as required.
- Administer compliance with policies and procedures by managing various registers and overseeing reporting cycles.
- Support and coach staff in the application of business processes, effective records, corporate systems and information management ensuring effective operation of the unit.
Applications close Monday 18th March at 12pm.
Forward your resume to the link provided.
