Address
Form of workDue to Parental Leave, The Catholic Diocese of Wollongong is seeking a suitably experienced full time Executive Assistant.
The Office of the Bishop exists to support the Bishop of Wollongong in carrying out his mandate to teach, sanctify and govern. The diocese stretches from Helensburgh in the North to Milton Ulladulla in the South and across to the Southern Highlands and the Macarthur. Our office is located in beautiful Wollongong NSW.
About the role
The Executive Assistant | Welcoming and Information will be responsible for providing Welcoming and administrative support to the OOB and key senior staff in support of the Diocese’s evangelising mission of making Jesus known and loved in the Illawarra, Macarthur, Shoalhaven and Southern Highlands.
Duties
The key responsibilities of the Executive Assistant will include:
- Providing Front of House services (including phone, email and in person) for the Xavier Centre
- Coordination of mail services and staff newsletter
- Xavier Conference Centre organisation, set up, supplies & booking
- General administration support to all teams within the Office of the Bishop for special events, or during times of high demand or employee leave, and as required
- Managing Chancery contact lists and associated data in relevant OOB applications
- Co-administrator of the Information Management database (currently Cathlink).
- Event management for key Chancery sponsored events and in-services, including venue booking, setup and catering
- Assisting with committee administration including calendar management, agenda development, minute/record keeping and report collation for Chancery senior staff
- Dealing with and responding to correspondence within the Chancery
- Maintaining and management of staff kitchen, stationery, pool cars, meeting rooms and procurement
- Providing support to other Executive Assistants as directed by the Senior Executive Assistant
- Other reasonable duties as directed
How to apply
You should submit a covering letter addressing how your attributes, experience and qualifications make you a good candidate for the role of Executive AssistantWelcoming and Information, one who is able to fulfil the key elements of this position description, along with any supporting documentation.
To see the full Position Description, please see our website www.dow.org.au/jobs/
You should provide two referees and address your application to:
Ms Robin Williams
Senior Executive Assistant to the Bishop
Office of the Bishop
PO Box 1239
Wollongong NSW 2500
Applications can be emailed to ***********@dow.org.au. For any enquiries call Robin Williams on 0418 430 ***
